Office & Project Administrator

1 week ago

Cape Town, Western Cape, South Africa The Legends Agency Full time

Office & Project Administrator


Be the backbone of a leading construction specialist, support national operations, and project excellence
Westlake, Cape Town (Southern Suburbs) | R15 000 to  R17 000 per month | Full-time

About Our Client
Our client is a leading specialist contractor in complete building envelope solutions, delivering high-quality projects across South Africa. Known for technical precision, reliability, and innovation in construction, they're committed to maintaining the highest standards of professionalism and operational excellence. The company values teamwork, accountability, and long-term partnerships built on trust.

The Role: Office & Project Administrator
This role provides vital support to the National Operations team, ensuring seamless office management and efficient project administration. The successful candidate will balance high-level executive assistance with hands-on project coordination, helping the business run smoothly and ensuring the timely delivery of construction projects.

Key Responsibilities

  • Provide diary, travel, and communication management support to the National Operations Team.

  • Prepare and edit professional reports, presentations, and correspondence.

  • Act as the main point of contact for internal staff, clients, and suppliers, ensuring professional communication.

  • Manage day-to-day office operations, including procurement, supplies, and maintenance.

  • Maintain document control systems and accurate records (physical and digital).

  • Coordinate internal meetings, take minutes, and manage action logs.

  • Support project managers with compiling and tracking project documentation, including progress reports, site diaries, and variations.

About You

  • Minimum 3 years of experience in an administrative or executive support role within construction, engineering, or a related technical industry.

  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Excellent written and verbal communication skills with the ability to produce polished, professional documentation.

  • Exceptional organizational and time management skills, with the ability to multitask and manage competing priorities.

  • Meticulous attention to detail and a proactive, solutions-oriented approach.

  • Team player with strong interpersonal skills and a commitment to maintaining operational excellence.

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