Stores Assistant

We provide meaningful careers that connect people with purpose.

We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity.

Netcare invites you to be part of our journey.

KEY WORK OUTPUT AND ACCOUNTABILITIES
DISRUPTIVE INNOVATION

Stock control administration
Reconcile physical stock against the SAP system.
Replenish consumable stock throughout the hospital on days identified by management.
Generate the material requirement planning (MRP) for all storage locations as per the replenishment roster.
Issue, pick and pack replenishment inventory for storage locations or cost centers.
Deliver and unpack inventory in assigned storage locations.
Capturing of stock and consumable transfers between storage locations or cost centre
Monitor and identify any expired and damaged stock in the wards.
Identify excess and slow-moving stock in the storage locations allocated to the incumbent and return the inventory to pharmacy where applicable.
Review the stock days on the storage location (SLOC) report and adjust stock quantities to material requirement planning (MRP) levels.
Review the error log report and ensure that all error logs are cleared.
Liaise with Nursing staff in the wards to ensure that all billings are up to date before updating replenishment stock requested.
Identify stock shortages and communicate with the Unit Managers regarding these shortages.
Manage out of stock and back-order items.
Ensure that all relevant stakeholders receive all out-of-stock letters.
Ensure manual charge sheets are available during Mobil and Mobit down time.
Ensure neat packing of stock onto shelves and consider the principles of FEFO (First Expiry First Out) and FIFO (First in First Out) where applicable to maintain stock rotation
Prepare and sequence all stock books for assigned units.
Investigate and report inventory discrepancies, theft and losses to the Unit Manager and Pharmacy Manager.
Assist with the packing of stock in preparation for theatre cases.
Follow up on outstanding GRV's
Investigate open purchase orders as well as back orders
Ordering hospital stores stock on the preferred procurement system as required
Verifying prices on the procurement system
Receiving and checking stock with the designated person upon delivery
Unpacking of stock in hospital stores
Ensuring that the invoices or delivery notes are confirmed, signed and delivered to relevant department for Good Receipting
Keep hospital stores secure at all times by ensuring the non-entrance of unauthorized personnel
Keep up to date with evolving changes on SAP and OrderCo

Stock take
Take part in all aspects of cyclical and rotation count processes in all storage locations including Hospital stores as per the schedule prepared by management, including but not limited to the following:
Generating and updating of stock books
Work on Un-binned items report
Preparing stock take checks following the relevant stock take checklists
Risk and compliance administration

Adhere to pharmacy standard operating procedures to ensure compliant, improved controls, and sound processes.

Ensure full compliance to statutory regulations, policies, procedures, best practice, professional standards as well as the Netcare strategy.

Assist in the communication of inventory policies internally.

Administration

Assist with any ad hoc duties assigned by the Stock Coordinator or Stock Controller and assist Nursing employees and Unit Managers with stock queries.

General office administration to ensure job efficiency including but not limited to filing, printing, faxing and other general administration queries.

Handle all routine administration queries and work requests that may not be included in this role profile and resolves these efficiently and effectively within the required turnaround times.

Maintain the cold chain for refrigerated stock.

Assist with the general housekeeping in the Pharmacy and/or Hospital stores to maintain a professional environment.

Participate in monthly meetings

TRANSFORMATION OF OUR SOCIETY

Personal and professional development

Active involvement in own professional development to maintain a satisfactory level of skill and knowledge.

Build and maintain stakeholder relationships

Work effectively and co-operatively with others to establish and maintain good working relationships that are mutually beneficial.

Actively participate as a member of a team to achieve goals and does not function independently.

Establish and service relationships with all internal and external stakeholders, including management and colleagues to improve service delivery.

Demonstrate personal commitment to internal and external stakeholders by fulfilling responsibilities, involving others, gaining support for ideas generated and removing obstacles to team accomplishments.

Establish and consolidate good interpersonal relationships by listening to others and objectively considering their ideas and opinions even when they conflict with their own ideas.

SKILLS PROFILE

EDUCATION

Essential

Grade 12 or equivalent NQF 4 certificate

Basic stores and stock control certificate (BSSC).

WORK EXPERIENCE

Preferred

Previous experience in stock management.

6 months to one year experience working in similar role

Knowledge and experience of a pharmaceutical stock control system.

KNOWLEDGE

Preferred

An intermediate level of Computer Literacy and proficiency in MS Office applications.

Superior interpersonal skills (developing and maintaining positive relationships; communicating clearly and effectively with people at all levels with verbal and nonverbal communication; working with others to identify, define and solve problems).

Demonstrates excellent organisational skills: organised and structured with an exceptional attention to detail.

Multi-tasking ability and the ability to handle stressful situations and difficult stakeholders (internal and external) appropriately.

PHYSICAL REQUIREMENTS

In the event of any physical or psychological limitation that may impair the employee's ability to perform the required job function, the employee must consult the employer for reasonable accommodation.

VALUES AND BEHAVIOURS

Netcare Values

At Netcare, our core value is care. We care about the dignity of our patients and all members of the Netcare family. We care about the participation of our people and our partners in everything we do. We care about truth in all our actions. We are compassionate about quality care and professional excellence.

Care - The basis of our business. The professional, ethical patient care and services we offer at every level of the organisation.

Truth - The crucial element in building relationships that work. Open communication with honesty and integrity is essential.

Dignity - An acknowledgement of the uniqueness of individuals. A commitment to care with the qualities of respect and understanding.

Compassion - The creative, compassionate and innovative drive to do things better than before. To develop and implement successful healthcare solutions for all.

Participation - The willingness and desire to work in productive and creative partnerships with others and the commitment to communicate.

The Netcare Way

Netcare is committed to providing quality care. Our basic service standard holds us accountable for the below seven behaviours which you will be accountable to uphold:

I always greet everyone to show my respect.

I always wear my name badge to show my identity.

I always treat others with consideration and humility to uphold dignity

I always act in the best interest of Netcare and others to show I care.

I always listen with empathy and respond with kind action to show my compassion

I always say thank you to show my appreciation.

I always embrace diversity to strengthen inclusivity and belonging.

SKILLS

Continuous Improvement

The capacity to improve systems and processes to facilitate continuous improvement.

Personal Work Ethic

Capacity to instil an ethic of quality and consistency in self and others.

Building Relationships

Capacity to establish constructive and effective relationships.

Communication

The capacity to clearly present information, either written or verbal.

Teamwork

Capacity to cooperate with others to work towards a common goal.

WORKING CONDITIONS

Professional flexibility in working hours while supporting daily business hours.

Will interact with internal and external customers through several different means.

Join the team that providing the best and safest
care.

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