Project Coordinator

We're Hiring:
Project Coordinator
B2B Agency Experience Is Required

PLEASE DO NOT APPLY UNLESS YOU HAVE B2B AGENCY AND MONDAY.COM EXPERIENCE.

Location:
Remote-first (South Africa)

Type:
Full-time

Start:
ASAP

Reson8
is a South African B2B Go-To-Market content agency working with technology companies across
South Africa, the UK, and the United States
. We specialise in supporting
B2B technology brands, SaaS companies, enterprise IT providers, and the global technology partner ecosystem
— including vendors, distributors, MSPs, VARs, and channel partners.

We're looking for an exceptionally organised
Project Coordinator
to join our Delivery team and support the execution of content, design, strategy, and retainer workflows across multiple clients.

If you love structure, precision, organisation, and operational excellence, this role is for you.

What You Will Do

As our Project Coordinator, you will support the Project & Accounts lead and play a critical role in ensuring that all delivery operations run smoothly, accurately, and consistently.

Project & Task Coordination

• Create, update, and maintain tasks, timelines, and dependencies in
  
• Support resourcing
  by assigning tasks, checking availability, and flagging capacity issues
• Monitor deadlines and escalate risks immediately
• Ensure project and workflow boards are always accurate, up to date, and compliant with SOPs

File, Document & Version Management

• Maintain organised, structured filing across
  Google Drive
  and
  Microsoft SharePoint
• Ensure correct naming conventions, folder structures, and version control
• Move documents between Google and SharePoint as required
• Prepare delivery-ready folders, templates, formats, and client-ready files
• Log all documents clients share
  and ensure they are filed and accessible to the team
• Track missing assets, outstanding client inputs, and required documents

Shared Mailbox Monitoring

• Monitor shared client mailboxes daily
• Log new requests and updates into
• Route emails to the appropriate internal team members
• Keep inboxes clean, labelled, and well organised

Status Tracking & Reporting

• Keep project and retainer status sheets up to date
• Maintain live status snapshots across all clients (active, upcoming, waiting for input, overdue)
• Prepare weekly workflow summaries for the PM/AM
• Support data collection for client status reports and internal delivery updates

General Administration

• Support business-wide admin tasks when needed
• Assist with meeting prep, agendas, notes, and follow-up actions
• Support freelancer onboarding, access provisioning, and documentation control
• Maintain internal templates, checklists, and records
• Handle day-to-day administrative duties that keep the business running smoothly

Requirements
Must-Haves

Minimum 2 years' experience in a B2B marketing, content, or digital agency

Experience working specifically with B2B workflows, clients, or deliverables

Minimum 1 year of hands-on experience

Strong capability with AI tools — Google Gemini and ChatGPT (minimum)

Comfortable working across Microsoft 365 and Google Workspace

Strong organisational skills and exceptional attention to detail

Ability to coordinate multiple workflows in a fast-paced environment

Bonus Points

Experience working with
B2B technology brands

Familiarity with the technology partner ecosystem
(vendors, distributors, MSPs, VARs, resellers, channel programmes)

Experience supporting resource allocation and workload management

Basic understanding of content or design production processes

Who You Are

• Exceptionally organised, structured, and reliable
• Calm and steady under pressure
• A natural administrator who thrives in detail-oriented environments
• A clear communicator who ensures nothing falls through the cracks
• Proactive, thorough, and committed to operational excellence

Why Join Reson8?

• SA-based with global exposure to clients in the
  UK and US
• Work with cutting-edge B2B tech companies and partner ecosystems
• Join a high-performance, supportive, and quality-driven team
• Remote-first working environment with autonomy and flexibility
• Real opportunities to grow into senior delivery and operations roles