Recruitment Administrator

2 weeks ago

Durban, KwaZulu-Natal, South Africa Winning Form Full time R150 000 - R250 000 per year
Description

Administration

Responsibilities

Job responsibilities:

  • Ensuring all candidate CVs are added to our Applicant Tracking System (ATS). 
  • Arranging and coordinating travel arrangements should this be required for interviews or onboarding.
  • Coordinate the scheduling of interviews with Talent Acquisition and respective Hiring Managers.
  • Facilitates and conducts all pre-employment checks on shortlisted candidates. 
  • Support the onboarding process by compiling timeous employment packs for payroll take-on.
  • Work closely with Payroll to ensure a smooth and timely onboarding for new team members.
  • Ensure accurate and up-to-date maintenance of the Applicant Tracking System (ATS), reports, spreadsheets, and documentation on various platforms.
  • Provide effective support in job boards/ATS tracking, by ensuring relevant vacancies are live on the various platforms. 
  • Ensure all candidates who do not meet the requirements are advised by way of formal communication in line with the communication strategy.
  • Attend to ad hoc HR-related tasks/projects as and when the need arises.
  • Updating and maintaining of database and spreadsheets on the HR Share Drive.
  • Provide daily reports and monthly reports. Attend weekly recruitment meetings.
  • Coordinate Career Expos.
  • Assist with the creation of job descriptions, interview questionnaires, and vacancy adverts, and the creation of position codes where needed.
  • Contribute to the overall success of the Talent Team, by partnering with marketing initiatives and reporting, legal and compliance updates, invoicing with the finance Team, and management of diaries.
Qualifications

Job specification:

  • Relevant HR qualification or relevant qualification (advantageous)
  • 2 years' experience in HR/Talent Administration. 
  • Interpersonal with good communicative skills. (Written, Verbal and electronic)
  • Demonstrate exceptional attention to detail. 
  • Good relationship management. 
  • Must be self-motivated, driven, results-orientated, and able to take accountability. 
  • Strong reporting and computer skills, with proficient knowledge of MS Office, and the ability to learn and utilise company personnel systems.
  • Strong time management and multi-tasking capabilities.
  • A strong understanding of processes and navigation on Applicant Tracking Systems.

Living the Spirit:

  • Embrace authenticity in your role by being true to yourself and encouraging others to do the same. Be genuine and sincere in your interactions with candidates, hiring managers, and colleagues. 
  • Approach each day with a sense of curiosity and excitement. View challenges as opportunities for growth and learning and be open to trying new approaches and solutions. Stay adaptable and resilient in the face of change and maintain a positive attitude even when tasks become challenging.
  • Take initiative and ownership of your responsibilities within the recruitment function. Be proactive in offering assistance and support to your team members whenever needed. Volunteer to take on additional tasks or projects, and actively seek out opportunities to contribute to the overall success of the team.
  • Collaborate effectively with your colleagues to achieve common goals and objectives. 
  • Ensure that administrative tasks, such as scheduling interviews, managing candidate records, and coordinating recruitment events, are handled efficiently and accurately. Maintain organised systems and processes to facilitate the smooth operation of the recruitment function

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