Human Resources Administrator

INTERNAL/EXTERNAL VACANCY

Human Resources Administrator

Main Purpose of the Job

To support the HR department by handling administrative tasks like updating and maintaining

employee records on the HRIS and/or intranet, Time & Attendance, leave administration.

Minimum Education and /or Qualifications preferred:

➢ Matric/Grade12

➢ HR Diploma or Degree or related qualification

➢ 3 - 5 years HR admin experience

Knowledge, skills, and abilities required:

➢ Excellent computer skills – proficiency in MS package

➢ Experience in managing time & attendance systems (e.g. EDMA)

➢ Experience with employee leave administration on ESS

➢ Formation and capturing of complex spreadsheet

➢ Understanding of shift work, call out, and overtime implications for payroll

➢ Accuracy and attention to detail

➢ High levels of professionalism, integrity and confidentiality

➢ Able to work independently

➢ Able to work well under pressure

➢ Excellent interpersonal skills

➢ Good communication skills (written and verbal)

➢ Basic knowledge of the Basic Conditions of Employment Act, Employment Equity Act

and Labour Relations Act

The successful candidate will engage in, but not limited to the following activities:

Payroll & leave admin:

➢ Carry out administration of time and attendance – incl. ensuring overtime is properly

authorised, reconciliation & sign off timesheets (permanent & TES employees).

➢ Capture leave on the system and ensure leave records are up to date (ESS)

➢ Prepare monthly statistics, reports, spread sheets and print payslips when required

➢ Ensure overtime is properly authorised and issue overtime slips

➢ Ensure timesheets input supporting documents (sick notes,, training registers, etc)

➢ Attend to employee queries, i.e. pay & benefits related

Recruitment & Selection

➢ Manage the administration of the recruitment and selection process, i.e. advertising

positions, receiving and first level screening of applications, preparing interview packs,

arrange for interviews (call candidates, arrange boardroom, etc)

➢ Manage post interview administration, i.e. arrange for vetting of candidates (qualification

checks, criminal record checks, psychometrics, etc), prepare and send letters to

unsuccessful applicants

➢ Arrange employee pre-employment and exit medicals timeously

➢ Issue and process all on-boarding and exit clearance documents to new employee

recruits and/or terminating employees and update on HRIS (K2, EDMA, etc)

➢ Draft memo or notice to inform employees of new appointments

Labour Relations:

➢ Update records of disciplinary action and grievances on K2

➢ Assist with compiling of bundle for all internal and external matters

➢ Arrange meetings and venue for union and management engagements

➢ Type minutes of meetings

Training and Development:

➢ Assist Human Resources Officer/SDF with training administration, i.e. preparation of

training schedules, arranging training venues, arranging access permits for training

providers.

➢ Keep up to date training statistics and assist SDF with weekly and monthly reports

➢ Provide support in implementing and monitoring the Graduate in Training program and

University students Workplace training

General Administration:

➢ Perform all HR related administration for each functional area

➢ Assist in minutes capturing for all HR and stakeholder meetings

➢ Assist at reception as & when required

➢ Process orders on the system, i.e. raise PR's & PO's on behalf of HR department

➢ Assist with travel arrangments for all Directors

➢ Provide general admin support to Support Services (HR & Finance), as may be

required from time to time.

CLOSING DATE: 12 NOVEMBER 2025

Interested applicants must submit their applications to:

– this should include a cover letter and a detailed

CV. This position will be filled in line with the Company's EE Plan.

PROTECTION OF PERSONAL INFORMATION ACT OF 2013

All information received during the recruitment process will be processed, kept and/or

destroyed in terms of
PROTECTION OF PERSONAL INFORMATION ACT OF 2013