Accounts Payable Manager

Company Description

Xcore Solutions is a digital transformation and IT consulting firm dedicated to helping businesses modernize and achieve growth through advanced technology, automation, and strategic solutions. We specialize in web development, cloud solutions, AI integration, and digital marketing, tailoring services to meet the unique needs of our clients. Our team drives efficiency and innovation while empowering organizations to enhance customer experiences and remain competitive in the digital era. Xcore Solutions is committed to delivering scalable and future-ready business solutions that help clients succeed.

Purpose of the Role:

The Accounts Payable Manager will be responsible for overseeing all Accounts Payable operations to ensure accuracy, compliance, and efficiency in financial processing. The incumbent will manage vendor relationships, supervise payment processes, perform audits, and ensure adherence to financial governance and legislative prescripts.

Key Responsibilities:

• Manage the full
  Accounts Payable function
  , including Vendor Management, E-invoicing, Creditor and Debtor Reconciliation, Inventory and Warehousing Management, Credit Notes, and Bank Reconciliation.
• Supervise and review the work of Accounts Payable personnel to ensure compliance with internal controls and accuracy of processing.
• Conduct
  audits and evaluations
  of invoice processing and reconciliation to maintain high standards of quality and accountability.
• Detect and prevent
  fraudulent activities
  , including false invoices, false purchase orders, and noncompliance with legislative and financial regulations.
• Oversee and manage the
  Payments Disbursement Process
  , ensuring timely and accurate settlements.
• Support and enforce
  Contract Management
  processes and compliance with supplier agreements.
• Collaborate with internal and external stakeholders to resolve payment discrepancies and vendor queries.
• Utilize
  SAP
  and
  BAS
  systems for financial data management, reporting, and reconciliations.
• Develop and maintain standard operating procedures (SOPs) for Accounts Payable processes.
• Provide leadership, mentorship, and performance feedback to the Accounts Payable team.

Minimum Qualifications:

• Postgraduate qualification (NQF Level 8)
  in
  Auditing
  ,
  Accounting
  ,
  Finance
  ,
  Purchasing Management
  , or
  Supply Chain Management
  .

Note:
Applicants must attach a comprehensive
CV
and
certified copies of valid educational qualifications
.

Experience Requirements:

• Minimum of
  five (5) years' experience
  in
  Accounts Payable Management
  .
• Proven experience in:
• Vendor Management, E-invoicing, Creditor/Debtor Reconciliation, and Inventory/Warehousing Management.
• Performing audits of Accounts Payable operations and ensuring quality and accuracy of processing.
• Fraud detection and prevention related to false invoices and purchase orders.
• Managing payments disbursement processes and supplier contracts.
• Minimum of
  two (2) years' experience
  and working knowledge of
  SAP
  and
  BAS
  systems.

Key Competencies:

• Strong leadership and people management skills.
• Excellent analytical, reconciliation, and auditing abilities.
• Deep understanding of financial controls, compliance, and governance frameworks.
• Proficiency in SAP and BAS for financial processing and reporting.
• Ability to identify risks and implement effective mitigation measures.
• Excellent communication, report writing, and stakeholder management skills.
• High level of integrity, accuracy, and attention to detail.

Application Requirements:

Interested applicants must submit the following:

• A comprehensive
  CV
  detailing relevant Accounts Payable and management experience.
• Certified copies of
  educational qualifications
  and
  professional certifications
  .
• Contact details of at least
  three (3) professional references
  .