Front Desk Office Administrator

3 days ago

Cape Town, Western Cape, South Africa The Legends Agency Full time


Front Desk Office Administrator

Location: Killarney Gardens, Cape Town

Are you the kind of person who keeps everything running smoothly with a smile? Were looking for a vibrant, organized, and confident Front Desk Office Administrator to become the face and heartbeat of our office.

If you're a proactive multitasker with a keen eye for detail and a flair for communication, we want to hear from you Join a dynamic and inclusive team where no two days are the same.

What You'll Be Responsible For:

  • Warmly welcoming and assisting visitors, clients, and staff

  • Managing incoming calls and emails professionally

  • Scheduling appointments, meetings, and coordinating travel

  • Planning and organizing team birthdays and monthly team-building events

  • Creating and managing purchase orders daily

  • Overseeing filing for debtors, creditors, and audit prep

  • Coordinating vehicle servicing, repairs, and insurance profiles

  • Supporting BBBEE-related activities and documentation

  • Running occasional office errands

  • Managing and distributing staff workwear

  • Handling deliveries: receiving supplier goods and dispatching customer orders/payments

  • Monitoring and maintaining office supplies, including first aid stock

  • Communicating internal notices and updates effectively

  • Ensuring office documentation is up-to-date, accurate, and well-organized

Flexibility is key You may occasionally be required to assist with additional duties aligned with business needs.

What Youll Need to Succeed:

  • A valid drivers license and access to your own vehicle

  • Proficiency in Microsoft Office (Word and Excel)

  • Basic knowledge of bookkeeping

  • Strong organizational, administrative, and communication skills

  • A polished, professional appearance and friendly attitude

  • Ability to prioritize, multitask, and work well under pressure

Why Join Us?

  • A collaborative, energetic team culture

  • Opportunities to grow your skills in a corporate environment

  • Make a real impact in the day-to-day success of the business


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