Payroll Officer

6 days ago

Shoal Bay Newcastle Maitland Hunter NSW, South Africa Harbourside Port Stephens Full time R39 999 - R49 999 per year
Introduction

Why work for us?

Here at Harbourside Port Stephens, we have been supporting our local community for the last 40 years. We pride ourselves on being a not-for-profit organisation that pays individual attention to the needs and quality of life of our residents and when you join us, you will enjoy working alongside a team that is committed to continually ensuring that all our residents receive the highest quality of care.

About the company

Harbourside Port Stephens set alongside the crystal blue waters of Port Stephens. With over 40 years of experience in the industry Harbourside Port Stephens prides itself on being a not-for-profit organisation who pays particular attention to the needs and quality of life of our residents. We are committed to ensuring that all residents receive the best services and that we continually improve our quality of care.

Workplace Location

Our facility is located in Shoal Bay Port Stephens, one of NSW favourite holiday destinations. Harbourside Port Stephens is perfectly positioned to enjoy the Peninsula and the surrounding areas.



Description

Purpose of Role

The Payroll Officer is responsible for processing the end-to-end fortnightly payroll for wages and salaried staff and maintaining the data integrity of the payroll systems.

Hybrid opportunity with a flexible working location, this will be a part time role working across 4 days per week. 

Aged Care Act Financial & Prudential Responsibilities

Finance team members support the implementation and maintenance of the organisation's financial and prudential management framework by ensuring accurate financial reporting, monitoring liquidity and investment strategies, and contributing to compliance with the Aged Care Act 2025 and associated standards.

Key Responsibilities

  • Enter new employees into payroll systems ensuring that all relevant paperwork and compliance documents are complete as per the HR onboarding process.
  • Ensure all payroll is completed within timeframes and ensure payroll is compliant with legislation and reconciliations are completed.
  • Ensure all workers compensation payments are made to employees in accordance with the Workers Compensation Act 1987.
  • Calculate workers compensation payments for employees PIAWE (Pre-Injury Average Weekly Earnings) and leave entitlements.
  • Provide and calculate Long Service Leave entitlements as per the Enterprise Agreement and the Long Service Leave Act 1955.
  • Calculation of termination/resignations ensuring correct payment of leave and accruals, superannuation and PAYG, including separation certificates where requested within the Fair Work Act timeframe.
  • Reporting:  Monthly Labour and FTE analysis used for Management and Board Reporting. 
  • Reporting: Development of standardised reporting for timely and accurate reporting to management, such as overtime hours by employee, leave balances and FTE's by business unit and facility.
  • Participation in external audit process and ad hoc grant and compliance requirements.


Skills And Experiences

Qualifications and Training

  • Certificate IV in Accounting and Bookkeeping, or payroll qualification.
  • Minimum 3 years' experience in high volume payroll covering 24/7 rosters.
  • Experience in ELMO payroll preferred

Skills & Competencies

  • Excellent ability in Award and/or Enterprise Agreement interpretation.
  • Demonstrated knowledge and understanding of electronic rostering systems and how it integrates with payroll software.
  • Sound understanding of the requirements of the Fair Work Act 2009 (FW Act) and the Privacy Act 1988 including the Australian Privacy Principles (APPs).
  • Intermediate skills in Microsoft Excel, Word, PowerPoint and Outlook.
  • High attention to detail, providing accurate and timely reporting.
  • Demonstrated ability to manage workload to meet deadlines.
  • Excellent interpersonal skills both written and verbal
  • Ability to work both autonomously and as part of the finance team
  • Ability to maintain confidentiality
  • Enthusiasm and a passion for learning and professional development

Benefits

  • Increase your take home pay with Not-for-Profit salary packaging benefits
  • Hybrid working model supporting work life balance
  • Career development 

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