Workshop Administrator

8 hours ago

Johannesburg, South Africa Service Solutions Staffing Full time

National logistics company in Kempton Park is seeking to employ an Administrator to join their team

4 Month Temp assignment

**Key performance areas**
- To ensure all invoices are created on time and at quoted price.
- To ensure that every invoice contains all supporting documents.
- To ensure that all labor clocked on the job card is costed on the invoice, along with all the parts used.
- To assist service advisors with the printing of jobcard and estimates.
- To ensure that all queries are processed, authorization requests submitted, approved and invoiced as soon as possible.
- To investigate all outstanding job cards and invoices and report all problems to the Workshop Manager.
- To keep all comeback job cards in separate filing system (by month) for audit purposes.
- To adhere to company policies and procedures and management’s requests at all times.

**Administration**:

- To create order numbers for sublets and insure that they are costed accordingly.
- To generate credit notes as requested by management from time to time.
- To pass sublet invoices to finance for payment.
- To print copy invoices for filing.
- To draft and prepare any reports required.
- To address all queries.
- To ensure that job cards are filed.
- To ensure that order numbers are noted on the invoice.
- To ensure that invoices are costed to the correct account.
- Run month end on workshop management system.
- Update vehicle history on system
- Load new accounts on system
- Load additional vehicles on system

**Qualifications required**
- Grade 12
- Computer literacy, Office, Windows, Excel, Outlook, Word
- Knowledge and experience on SAP and P/Lan will be beneficial.

For more information please contact:

- Marlene Smith

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