Executive Assistant Administrator

6 days ago

Johannesburg, South Africa RJPersonnel Full time

3years
- Proactively manage General Manager and LT complex calendars across multiple time zones, with strong attention to accuracy, timeliness, conflict resolution, and alignment to priorities and commitments
- Partner with the multiple executive offices on various projects and scheduling requests
- Execute and plan team meetings, offsites, team morale events and/or broader division-wide activities
- Coordinate and manage space planning for the organization
- Manage onboarding, recruiting support and hardware management
- Provide administrative training to the new joiners
- Work closely in partnership with the business manager and the GPS team on activities in support of MEA GPS business strategy and headcount management
- Coordinate domestic and international travel end-to-end, including agenda building for the leadership team, all logistics and itineraries
- Prioritize and juggle multiple projects at once, including problem solving independently and exercising good judgment and following through on issues in a timely manner
- Use every day excellent organizational, analytical, and written communication skills, as well as great attention to detail and high accountability
- Maintain confidentiality of information and use discretion and judgment in discussing information about the company
- Ensure compliance with administrative operations policies and procedures
- Timely, compliant and accurate reconciliation of expenses
- Partner with business and administrative team across the MEA organization to ensure consistent experiences
- Analyse processes for inefficiencies / barriers to excellence, and recommend improvements
- Analyse & define local business process & tool requirements, and collaborate with other teams to ensure local needs are understood and met
- Min. 3+ years demonstrated Executive Business Administration work experience
- Professional discretion and emotional intelligence to maintain high-level confidentiality, set priorities and handle multiple tasks simultaneously
- Strong understanding of corporate environment and organization
- Ability to be creative, to think outside the box, with problem-solving attitude
- Consistently demonstrate a can-do and customer service attitude
- Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
- Time-management skills
- Excellent organizational and interpersonal skills
- Outstanding written and verbal communication skills
- Able to deal with ambiguity in a timely manner
- Strong attention to detail and ability to execute efficiently and effectively
- Able to work independently while being proactive
- Open to changing direction in response to fluctuating directions and work environment
- Able to work and to support a regional team, with many remote employees
- Able to effectively collaborate and respond in a timely manner to requests from multiple teams
- Able to work and to support a regional team, with many remote employees
- Able to work effectively under pressure within short time constraints, and in relatively ambiguous and complex situations
- Proficiency in Microsoft Office: Excel, Word, PowerPoint, Outlook, Calendar, OneNote, One Drive, Microsoft Teams, Visio, Forms

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