Procurement Lead

2 weeks ago

Somerset West, South Africa Rohloff Group Full time

**Key Responsibilities**:

- Ensure the flow of jobs received from stores on the system with approvals of area managers and that the information contained is accurate and complete.
- Contact contractors and suppliers to do follow-ups and get ETAs on work to be done.
- Ensure weekend standby logs are actioned on the system and that all information is loaded as needed by Monday 12PM.
- Obtain and submit quotes for approval by area and regional managers.
- Action-approved quotes with contractors once received.
- Ensure jobs are completed on time for High, Medium, and Low priority.
- Order spares as needed from suppliers for both internal and external contractors.
- Complete and close logs once received via Infraspeak both internal and external.
- Load quotes for SOS work on the system as soon as it is received from contractors.
- Assist finance with information needed to pay suppliers timeously.
- Invoice internal job card spares as logs are closed off on Infraspeak, where relevant.
- Ensure all logs are up to date per region and area by adding relevant comments on logs.
- Take phone calls in emergencies for immediate action and follow up that the logs get sent from stores.

**Skills and Competencies**:

- Hands-on approach.
- Excellent organizational and problem-solving skills.
- Ability to manage administrative procedures.
- Professional and effective communication in written and oral form.
- Ability to coordinate people, contractors, and time effectively.
- Ability to multitask and prioritize effectively.
- Ability to troubleshoot issues.
- Adaptability and self-drive.
- Project management and prioritization.
- Ability to prepare work schedules.
- Ability to record and report effectively.
- Ability to capture all stock purchased accurately.

**Qualification Requirements**:

- Matric (non-negotiable).
- Procurement/supply chain-related diploma or qualification is advantageous.

**Key Requirements**:

- Ability to work with area managers, contractors, suppliers, and other role players on a daily basis in a professional manner.
- Ability to provide timely feedback on work outstanding and in-progress.
- Up-to-date knowledge of Purchase Orders, RFQ's, and loading of stock/paperwork daily to ensure smooth month-end processes and payment.

**Additional Requirements**:

- Standby (2 weekends per month).
- Emergency assistance after hours as needed.

We as a company are committed to Diversity, Equity, Inclusion and Belonging and will make an appointment in line with these points

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