Receptionist

11 hours ago

Pretoria, South Africa Adams Adams Full time

Receive and assist clients upon arrival at reception.
- Advise relevant party of client’s arrival.
- Reserve conference rooms for meetings and lunches.
- Maintaining the electronic diary for all conference rooms
- Provide the Admin Manager with a meeting room usage report monthly.
- Ensure the rooms vacated after a consultation is neat and in order.
- Ensure stock is taken by the Main Kitchen of conference room fridges and ensure that it is stocked up each morning.
- Responsible for ordering refreshments for clients and ensuring the conference rooms are clean and neat after each consultation.
- The intercom system and the parking boom gates allow clients to enter the parking areas.
- Receive and sign acknowledgement of receipt of all services.
- Record in a register and distribute services, to the partner/person concerned asap. Ensure that all recorded services are signed for each day.
- Report malfunctioning lifts, boom gates and turnstiles to the Operations Service dept via technical desk in Admin.
- Ensure that the reception area and meeting rooms are always neat and tidy, this includes the reception desk.
- Monitor the flowers delivered to the reception area, and report wilting flowers to the Procurement Officer in the Admin dept.
- Monitor the Coffee room and keep clean, ensure there are always clean cups and sufficient milk, sugar at all times.
- All meeting room fridges are to be checked, and stock topped up to full capacity as and when required at the end of each day.
- Fridges are to be checked each morning and unlocked and then relocked at the end of each day. This is dealt with by the receptionist working the late shift.
- Patent mailbox is to be assessed throughout the day.
- Patent department has their own archive and there is a general archive.
- Report malfunctioning coffee room machine to the technical person in Admin.
- **Alternate Working hours is: 07:30 - 16:30 / 08:00 - 17:00**

**Skills and knowledge**
- Fully bilingual person with excellent communication, telephone and people skills
- Ability to work independently use initiative and be able to work under pressure while keeping calm
- Ability to prioritize and multi task.
- Exceptional organizational skills
- Knowledge of Outlook

**Qualification/s**
- Matric or equivalent qualification
- Relevant experience in reception is advantageous

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