Executive Secretary

7 days ago

Northern Suburbs, South Africa PEP Full time

PURPOSE OF THE JOB

To coordinate the Planning department’s office activities and provide assistance to the Chief Executive: Planning and Planning Department.

KEY RESPONSIBILITIES
- Management of senior leader’s calendars
- General office management
- Maintain record of all IT and office equipment
- Coordinating meeting schedules
- Office reception and screening of calls
- Administration of monthly reports
- Planning and organizing functions and meetings
- Building presentations
- Making travel and accommodation arrangements
- Processing of payments of invoices for the Planning department on SAP
- Responding to written communication
- Ad hoc tasks

JOB INCUMBENT REQUIREMENTS
- Grade 12
- Secretarial / Office coordinator Diploma
- 5 years experience as secretary to senior management / executive.
- Retail experience will be an advantage
- Experience with travel arrangements both domestic and international.
- PC literacy (MS Office / Google Suite)
- Knowledge and understanding of event coordination
- Strong service orientation
- Competencies: Devotion to quality, Planning, Flexibility, Initiative, Performing under pressure

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