Company Secretary and Legal Advisor

3 days ago

Northern Suburbs, South Africa Cancercare SA Full time

To facilitate good corporate governance in the organization and enforce a compliance framework to safeguard the integrity of the organisation.
- Documentation of Board activities BOT - Assist the Chair person and CEO with board activities.
- Assist EXC0 members - re documentation and facilitation of work processes and tasks
- Insuring adherence to Corporate governance and legislation.
- To provide legal support and research function.

**Interpersonal Factor**
- As a professional all services delivered needs to be in line with the Cancercare Values, of CARE. Each task needs to be consistently executed whilst at all times displaying a positive influence on all stakeholders and within the general working environment. It is expected from the employee to deliver all the tasks reflecting a willingness to operate outside the scope of the job description as per operational requirements. The factors below cannot therefore be reviewed and assessed in isolation.
- To display the company values: C - Compassion, A - Accountability, R - Respect, E - Ethics (CARE)

**Compliance**
- Develop and update compliance update re all relevant legislation relating to the business;
- Ensure that returns to regulatory bodies are completed
- Assist and report on issues of non-compliance
- To assist in developing an audit process to ensure that the company is complying with all regulations that affects their organisation and then **establish monitoring systems** with regular reporting to the board.
- Ensures compliance by implementation of compliance risk management and monitoring plan.
- Reports on compliance breaches to line management and CFO
- Facilitates resolution of compliance breaches.
- Assists in mitigation of compliance risk.
- Maintain compliance universe
- Monthly compliance reports to be issued

**Company Secretarial (previously KPA 2;3 & 4 collated)**
- Attend all committee meetings;
- Keep Minutes and circulate in a timely manner;
- Facilitate follow up actions arising from these meetings by diarizing action needed;
- Prepare board agendas and notices
- Annual review of all charters,
- Drafting resolutions and facilitating the passing of resolutions
- Maintaining all statutory records including the soft copy version of registers
- Update the company documents and liaise with auditors regarding the signing of company documents;
- Filing all statutory returns and forms with CIPC and managing all processes involving CIPC
- Arranging AGM’s and filing annual returns
- Implementing King IV including attending to a gap analysis and giving advice on corporate governance
- Guidance on matters of ethics and governance;
- Keep abreast of and inform the board of current corporate governance and good practice;
- Minutes of meeting and tasks executed in timely manner (3 days after meeting).
- Company records up to date

**Legal**:

- Research and review and give an informal opinion re legal issues as may be needed by the board or its sub committees
- Assist HR department with review of employee contracts;
- Assist HR with disciplinary hearing if needed;
- To act as an advisor with regard drafting and reviewing any legal contracts as may be needed in the organisation.
- Company up to date with all legal matters.

**Risk**:

- Ensure that the strategic and operational risk register is maintained and up to date
- Updated risk register

**Required minimum education**:
Business/Law Degree

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