Executive Team Coordinator

Detailed Job Description- Internal : Click Here- Role Purpose- Partner the leaders in the office of the HR Executive in the delivery of a wide range of routine administrative, office management and very complex operational responsibilities. These include but are not limited to:
- Financial, Office and Team Administration (and governance) and Executive Office Communications
- Project Coordination including e.g. large scale events from scoping to execution
- Procurement and Vendor Management
- Executive Office Communications
- Customer (external and internal query management and resolution)
- Mentorship and coaching of HR Team Assistants
- Stakeholder management

**Accountabilities**

**Financial, Office and Team Administration**

**Project Coordination**
- Lead the end to end project coordination and administration of both small and large scale events for the office of the HR Executive e.g. conferences, meetings, award functions etc. Beyond events this could include data collection and analysis projects, bespoke system creation, implementation and training
- Distil event requirements and objectives and independently identify and scope solutions and proposals for the team e.g. theme, venues, décor, food, budget
- Identify and source suppliers and coordinate the end to end procurement and payment processes to deliver on critical project requirements
- Operationalise all event / project requirements e.g. coordinate, manage, design and implement various components of these such as venue set up, invitations, planning, dry runs, AV equipment etc.)
- Continuously scan and research the market for new and innovative ideas for conferencing, events etc.
- Coordinate and manage all logistics for projects and events e.g. invites, RSVPs, special dietary requirements, travel, briefing pack design and distribution, etc.

**People**
- Act as the team coordination centre of expertise and enable other team coordinators through mentorship and coaching on complex projects, problems, communications
- Represent and coordinate team coordinator roundtables and knowledge management approaches including supporting systems e.g. place to store templates, best practices etc.
- Coordinate team coordinator development e.g. conferences, secretaries day events etc.

**Experience and Qualifications**
- Matric and Relevant Business Administration and HR qualification and or Experience
- Expertise in various software / system requirements: MS Suite of products, Databases e.g. Access, ClickView, ERP systems e.g. SAP etc.
- (5-8) years’ experience business and office administration, policies and practices (including, risk, compliance and governance related to office administration)
- Exceptional written and verbal communication skills with proven track record in designing presentations, drafting communications (letters, reports, minutes) for senior audiences that include Group Exco members
- Must be able to leverage technology and software knowledge and skill to create systems (e.g. schedules, spreadsheet templates etc.), databases and process
- Proven track record in financial administration (Budget tracking, PO generation, Invoicing etc.)
- Proven track record in senior client relationship management
- Proven track record in project administration
- Preferred / Advantage Three (3) years’ experience in dealing with complex and multiple stakeholders
- Experience in working with and within an Agile project team / teams
- Future requirements may include an understanding of Agile methodologies and more specifically the administrative routines and processes (e.g. retro’s etc.) for the effective administrative support of these
- Is a trusted Team player
- Has HR domain experience to enable context and understanding of GHR agenda and related support services
- Is exceptional at execution - a known starter-completer
- Displays a strong service orientation and desire to contribute to Nedbank’s HC agenda
- Displays exceptional attention to detail - for self and others
- Is able to ‘connect the dots’ and enable the work of all members of the team by doing so
- Exercises sound judgement in all activity
- Exceptional EQ and an ability to discern matters
- Low ego, and ability to manage confidential matters with extreme discretion
- **_Please contact the Nedbank Recruiting Team at
+27 860 555 566
_