HR Administrative Controller

1 week ago

Stellenbosch, South Africa RNB Placements Full time

**Duties**:
Generate all quotes & invoices, follow up with suppliers where necessary and assist with supplier queries
- Tracking and managing payment of invoices for vendors, creating of Purchase requisitions and orders
- Assist with on-boarding of suppliers ie upload contracts/ SLA for HR
- Arrange general travel arrangements (flights, hotels, cars)
- Admin duties including stationery orders, scheduling of meetings, minutes of meetings.
- Arrange general travel arrangements for department (flights, hotels, cars)
- Assist with logístical arrangements for all union engagements
- Assist with Sharepoint HR filing (policies/ procedures)
- Arrange interviews bookings
- Assist with recruitment requirements (Interview guides, adverts/, On boarding of new employees, Recruitment portal, psychometrical assessments )
- Arrange Corporate Functions training logístical arrangements (venue, attendees, dates)
- Assist with HR system(MYHR) queries where needed
- Arrange EE forum meetings and minutes thereof
- Compile monthly HR reporting and tracking thereof.
- General drafting of communications to business.
- **Build collaborative relationships with key stakeholders that deliver desired results**
- Build effective relations with internal stakeholders and suppliers to adhere to service level agreements
- High level of credibility, trust and respect among stakeholders
- Team player
- Introduce new ideas or improvements work processes to optimize efficiencies and effectiveness.
- Participate in any People process improvement projects

**1. Job Requirements**

**3.1. Education**
- A relevant and recognized tertiary qualification (Human Resources qualification will be a strong advantage)

**3.2. Experience**
- 3+ years proven admin/ HR experience
- P**roven computer literacy in MS Office Suite & SAP (Powerpoint, Excel, Word, MYHR)**
- Very structured, well organised and methodical.
- Digital savviness (systems, linkedIn, Canva etc)
- Ability to work independently, accurately and well under pressure.
- Excellent problem solving skills.
- High level of attention to detail.
- Excellent verbal and written communication skills
- Manage conflicting priorities and be agile and flexible in ways of working.
- Provide a high standard of customer service to all internal & external customers
- Maintain a high level of confidentiality and professional demeanour

**Salary**: R20,000.00 - R25,000.00 per month

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (preferred)

Ability to Commute:

- Stellenbosch, Western Cape (required)

Ability to Relocate:

- Stellenbosch, Western Cape: Relocate before starting work (required)

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