HR Administrator

2 weeks ago

Stellenbosch, South Africa Merand Corbett & Associates Full time

Western Cape, Stellenbosch

Perform a variety of administrative tasks with a dedicated focus on delivering and maintaining administrative effectiveness to the HR Department, Head of Human Resources and the employees.

Minimum 5 years’ relevant experience in a similar role.
- Work closely and in partnership with the HR team to provide effective administrative processes, always adhering to good governance.
- Confidently interact with staff and management in order to promptly respond to HR related enquiries or requests
- Maintain efficient data/filing systems including both hard and digital copies of HR records according to the prescribed record management procedures.
- Coordinate the induction process and assist with preparing appointment documentation, HR check in sessions etc. for new employees.
- Maintain the integrity of identified HR systems and processes including the Skills Development module, My Contribution platform, User Access Management (UAM) system, etc.
- Collate information for reports and presentations for internal communications.
- Schedule meetings, maintain agendas, take minutes, schedule HR events, coordinate HR projects, training initiatives and workshops as required.
- Coordinate the POPIA related activities of the HR department such as record management and document retention schedules.
- Effective diary management for Head of HR
- Administer supplier on-boarding and payment approval and processing of supplier invoices.
- Handling of HR related calls and queries (verbal and written) re: recruitment, bursaries, training, etc.)
- Effectively administer in-house system i.e., uploading new documents, remove outdated documents, photos, update birthday/corporate calendar, manage policy roster etc.
- Scheduling all internal HR training interventions and coordinating all change management interventions
- Responsible for any other administrative tasks that might be required and or HR Project specific administration.
- Coordination of meetings/workshops/wellness days/ long service awards and related HR functions from start to finish - including securing the venue, arranging meals/menus, making travel/ accommodation arrangements and organising certificates, gifts etc.

ESSENTIAL KNOWLEDGE/QUALIFICATIONS
- Matric / Grade 12 qualification
- Appropriate professional qualification (minimum NQF5) in:

- Office Administration
- Human Resources
- Experience within Human Resources is essential.
- Good understanding of HR functions and best practices
- Sound knowledge of HR practices and procedures as well as appropriate labour legislation, e.g., Basic Conditions of Employment Act, Labour Relations Act, Employment Equity and POPI Act etc.
- HRIS knowledge and experience will be beneficial.

ESSENTIAL SKILLS
- Advanced MS Office proficiency (Use of Word, Excel and PowerPoint essential)
- Excellent communication skills (verbal & written) in both Afrikaans and English for correspondence, reports and HR information
- Results-focused and deadline-orientated
- Excellent organisational skills and attention to detail
- Drive own development to ensure knowledge and skills remain current.
- Able to handle sensitive information confidentially

For more information please contact:

- Carin Walters

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