Programme Co-ordinator

**Main Activities**

Our client is a small team of friendly people who are on a mission to help young South Africans excel in mathematics. More specifically, their goal is to create exciting and high impact learning environments in the form of after-school maths programs targeting learners in Grades 6 and 7. They currently operate in 41 partner schools in Cape Town, Durban, and Johannesburg, with their Durban programs located in Clermont and Tshelimnyama.

The organisation’s program coordinators are dedicated totheir cause, passionate about mathematics, and have strong organisational and people skills. Each program coordinator oversees programs at five partner schools, which equates to ten classrooms or approximately 250 learners. It is their responsibility to ensure that their coaches are adequately equipped, both pedagogically and materially to deliver high impact maths education to these children and give them solid foundations upon entry into high school.

**Specific responsibilities include**:
**i.** **After-School Mathematics Programs Management**
- Managing relationships with Partner Schools (Principals, general workers, teachers and SGB members)
- Manage and oversee the running of after-school mathematics classes at Partner Schools
- Coordinate parent and learner presentation about the after-school mathematics program
- Be involved in the development and editing of curriculum resources including tests, workbooks, and learning tools
- Coordinate recognition of learner performance on a quarterly basis and an annual prize-giving for learners and parents
- Ensures that Partner Schools meet the MoU standards
- Prepare a quarterly report to present to the school principals (about learner attendance, learner performance, school participation, etc.)
- Review and Submit Partner School Snacks Reimbursements on a monthly basis.

**ii.** **Coach Mentorship and Management**
- Ensure that the coaches understand and adhere to the organisation’s HR policies (Coach Code of Conduct, Coach Contract, Child Protection Policy, Information and Security Policy, etc.)
- Manage and mentor the development of coaches
- Approve coaching staff travel and stipends on a monthly basis
- Regularly support coaches with pedagogy and classroom management development
- Support Chief Program Manager with coordinating highly effective two-week coach training boot camp
- Provide regular informal teaching observations and support to coaches and two annual formal observations of coaches’ in-class teaching
- Coordinate lessons or talks in coach meetings
- Support coach travel logistics.

**iii.** **Parent Engagement**
- Coordinate highly engaging parent meetings with regard to attendance and behavioural challenges of the learners
- Prepare and distribute learner reports quarterly
- Communicate clearly with parents about learner attendance and follow-up timeously when learners are absent.

**iv.** **Monitoring, Evaluation, and Reporting**
- Regularly maintain learner information on Learner Management System
- Liaise with coaching staff in updating classroom information on Learner Management System
- Regularly update Partner Schools Scorecard
- Collection and capturing of school class lists.
- Communicates clearly and timeously with Chief Program Manager about concerns and successes in their programs.

**v.** **Ad hoc Events**
- Support Chief Program Manager with planning and implementing special events including Math Camp, and annual Olympiad
- Planning and implementing special training for coaching staff
- Planning and implementation of ancillary projects as designated by the chief program manger.

**vi.** **Teamwork and Organisational values**
- Represent the organisation’s core values of excellence, integrity, learning, community, and trust
- Collaborate with other members of the programs team to ensure that all learners receive the highest quality support and instruction possible
- Share ideas and best practice in a constructive and respectful way
- Prepare for team meetings in advance and contribute to group discussions.

**Job Requirements**

Qualifications and Work Experience
- Bachelors of Education, PGCE or equivalent Degree
- Strong maths background (university-level maths)
- Minimum 3 years teaching experience, and/or relevant work experience
- Involvement/leadership in outreach or extra-curricular projects

Competencies
- English language fluency, both written and verbal
- Preference for competency in at least one additional South African language
- Strong analytical skills and technical proficiency with MS Excel, Word, and PowerPoint
- Strategically minded, able to think creatively about long-term program objectives and the detailed steps necessary to achieve these goals
- Strong written, oral, interpersonal, and presentation skills and the ability to effectively interface with all team members and stakeholders
- Results-oriented and leadership skills
- Strong organisational skills and attention to detail, with a demonstra