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HR Assistant

3 weeks ago

Midrand, South Africa Oza Holdings Full time

We are seeking a highly organized and proactive HR Assistant who will also provide comprehensive administrative support to the executive team. This dual role position offers a fantastic opportunity for someone with strong organizational skills, a passion for HR functions, and the ability to support high-level executives in a dynamic environment.

**Key Responsibilities**:
HR Support**:

- Assist with day-to-day HR operations, including recruitment, onboarding, terminations and employee relations
- Assist with employee benefit administrative functions
- Maintain and update employee records and HR databases
- Assist with the preparation and coordination of time and attendance reports for payroll, ensuring timely submission of information to payroll for processing
- Ensure effective communication with staff by assisting with the preparation and distribution of internal communications
- Help coordinate employee events, wellness initiatives, and other employee engagement activities
- Assist in organizing and scheduling employee training and development programs
- Support performance management processes, including tracking and coordinating performance reviews and feedback
- Assist with HR reporting, documentation, and compliance with company policies and legal requirements

Administrative Support**:

- Provide high-level administrative support to the executive team, including managing schedules, arranging meetings, and handling correspondence
- Prepare and organize reports, presentations, and other documents as needed
- Coordinate travel arrangements, accommodation, and itineraries for the executive team
- Act as a liaison between the executive team and other departments, ensuring clear communication and follow-up on tasks
- Manage confidential information and documents with discretion and professionalism
- Support the executive team with ad-hoc tasks and special projects

**Minimum Requirements**:

- A relevant HR qualification, such as **HR Diploma, HR Degree, or equivalent**, is highly desirable
- A minimum of 2-3 years of experience in an HR assistant or administrative role
- Previous experience supporting senior executives or directors is an advantage
- Basic understanding of labour laws and HR practices
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational, time management, and multitasking abilities
- Excellent communication skills (both written and verbal) with the ability to interact at all levels of the organization
- Ability to maintain confidentiality and exercise discretion in handling sensitive matters
- High attention to detail and problem-solving skills
- Experience with payroll systems and HRIS is a plus

For more information please contact:
**Hope Nkanyane