Office Administrator
4 days ago
Purpose: _
Provide an efficient and friendly first point of contact for all visitors
Ensure the efficient and smooth running of the reception area
Provide administrative assistance to Management, Finance, Operations and HR
- Administrative Duties_
Load new wage employees on system
Registering the employees’ finger and send it to the clock
Complete new employee documentation when required to
Yearly license disks for employees’ vehicles
Keep record of all operations’ stock to ensure sufficient stock levels
Make copies, scan or search for documents
Assist with daily duties when assistance is required
Yearly company vehicle registrations
Provide office supplies (stationery & kitchen supplies) for staff and maintain adequate stock levels. Tasks includes ordering new supplies, identifying new suppliers and obtaining the best price
Manage, purchase and record the distribution/ collection of Personal Protective Equipment (PPE)
Register Tariffs on Pal track - Annual task
Run relevant Shipping and Intake reports to ensure all documents for the week, or the finished vessel is received
Responsible for generating pro-forma invoices
Update rebate sheets per client per week after invoicing
Responsible for the claims register
Create Workforce
- normal and overtime hours on system
Responsible for managing and controlling office petty cash
Collect daily Covid-19 cleaning and sanitizing schedules and maintain adequate levels of sanitizing stock
Assist with collection and completion of vehicle travel records.
- Receptionist Duties_
Receive visitors in a professional manner, sign visitors book and direct visitors to the correct staff member
Ensure reception area is always tidy and presentable
Accept deliveries and distribute as appropriate
Arrange couriers as and when requested
Assist with the arrangement of meetings
Arrange tea and coffee for meetings, visitors or as requested
Manage the cleaners
**Education**:
Matric
Diploma / Certificate will be adv
Minimum 2-3 years’ experience within a similar role
Excellent knowledge of MS Excel, Word, Outlook
Highly organized and flexible
Strong numerical skills
Must be able to work under pressure
Task and deadline orientated
**Job Types**: Full-time, Permanent
**Salary**: R15,000.00 - R16,000.00 per month
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