Business Administration

4 days ago

East London, South Africa Aspen Pharma Group Full time

**Overview**
- Provision of business support on all aspects of the area’s work
- Coordination and execution of administrative functions within the Capability area

**Responsibilities**

**Administrative support**
- Provide input into work activities and priorities for the capability department
- Assist in organizing and scheduling meetings
- Coordinate and manage training center calendar bookings
- Coordinate office services
- Perform administrative, customer-support and computational tasks
- Attend scheduled meetings
- Order/ buy stationery and consumables as and when required
- Perform any other administrative tasks related to work area as and when required
- Provide support in audits and pre-audits
- Coordinate canteen orders for meals when required

**Reporting and record-keeping**
- Assist in the gathering information required for reporting
- Assist in compiling standardised reports and consolidate documents
- Maintain and update records on LMS as required
- Assist in retrieving supporting documentation and records to facilitate and support query resolution
- Maintaining and organizing filling system - ensuring that records are always up to date for audit purposes

**Innovation, creativity & problem solving**
- Makes recommendations on new administrative/ clerical processes, templates and materials development for own work area
- Supports implementation of new administrative tools, techniques and systems
- Solves moderately complex and unique administrative/

**Stakeholder relations**
- Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information

**Background/experience**
- NC: Business Administration Services L3
- Grade 12

**Specific job skills**
- Moderate working knowledge of concepts and terminology in administration to support Capability area

**Competencies**
- Information Gathering
- Following Procedures
- Planning and Organising
- Meeting Deadlines

**Accountability & Decision Rights**
- Check own work
- Develop methods, techniques, and analytical approaches
- Monitor adherence to schedules and report absences

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