Secretary to Head of Property Development

2 weeks ago

Parow, South Africa The Foschini Group Full time

**Job ID**:16013**Position Type**:Full-Time**Job Function**:Administration / Support**Workplace Type**:
**Division**:TFG Property**Province**:Western Cape**Location**:Cape Town North**Suburb**:Parow (Parow)Position Description:
**We are looking for a professional, pro-active and dedicated individual to fill the position of Secretary.**

**Assisting the Head of Property Development and the management team, this person will be responsible for**
- Provide secretarial and administrative support to the Head of Property Development and team
- Be the point-of-contact for all Estates queries
- Prepare viability requests for negotiator and submit to divisions for completion.
- Follow up on viabilities until completion.
- Preparation of various reports, including viability schedules
- Devising and maintaining office systems, including data management and filing
- Compiling agendas for Estates meetings
- Minute taking and distribution
- Liaison with internal and external business partners at all levels
- Processing of invoices or request orders on COUPA
- Local and international travel arrangements
- Coordinating meetings and functions, including venues and catering
- Coordinate any social requirements. (i.e. year-end functions)
- Other secretarial and adhoc duties

**Requirements**:

- Matric (essential)
- 4-5yrs experience in an administrative/coordinating role
- Previous exposure to a lease/property administration environment (preferred)
- Previous exposure to retail operations (an advantage)

**Competencies and behaviours for success**:

- High degree of professionalism
- Excellent verbal and written communication skills
- Good interpersonal skills
- Strong planning, organising and coordinating ability
- Excellent attention to detail and a high level of accuracy
- High level of ownership and independence
- The ability to handle pressure in a constantly changing and challenging environment
- The ability to handle confidential matters
- Excellent problem solving skills
- Assertiveness
- The ability to multi-task and prioritise

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