Marketing and Digital Office Administrator

5 days ago

Johannesburg, South Africa AVI Limited Full time

**AVI LIMITED** is home to many of South Africa’s leading and best-loved brands Listed on the Johannesburg Stock Exchange and centred on the FMCG market, AVI’s extensive brand portfolio includes more than 50 brands. Our brands span a range of categories including hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, out-of-home ranges, personal care products, cosmetics, footwear, accessories, and fashion apparel. We have a well-developed Shared Services structure spanning: International, IT, Finance, Logistics, Marketing, Procurement and Field Marketing, which allows us to take advantage of our scale. Our single-minded purpose is our brands' growth and development

An exciting opportunity exists for an **Office Administrator** at the **Digital and** **Marketing Shared Services Division** in **Bryanston**, **Johannesburg**. The main objective is to oversee, coordinate and manage the administration and financial needs of the Digital and Marketing Shared Services departments, including support for Consumer Care, Consumer Quality, Digital Marketing and AVI Group-related activities

**Line Manager**: Consumer Quality and Liaison Manager

**Number of Direct Reports**: 0

**Job Specification**:
**Key Performance Areas**:

- ** MSS/DSS Administration**
- Coordinate and manage the administration of the MSS/DSS department, including but not limited to monthly expense claims, travel booking, SAP financial payments for service providers, monthly invoicing and asset register management
- ** Consumer Care Activity**
- Preparing and drafting feedback letters from Quality Control feedback reports.
- Creating templates and database for all formal feedback
- Assistance with the management of the Customer Care mailboxes
- ** Consumer Quality Activity**
- In-store pricing on key products on a weekly and monthly basis with the purchasing of products for adhoc key product testing sessions
- ** Digital Marketing Activity**
- Coordinating payments and logistics around influencers campaigns as needed
- ** AVI Group Related Activities**
- Annual Results and Board Meeting
- Stock Ordering, packing and distribution of hampers

**Minimum Requirements**:
**Experience**:

- 5 years Office Administration
- Previous working experience in Finance Administration would be highly beneficial

**Qualifications**:

- Matric
- Diploma in Office Management / Secretary highly beneficial

**Additional Requirements**:

- SAP HR
- Microsoft Office

**Competencies**:

- Attention to detail
- Planning and organising
- Keeping Commitments
- Maintaining Productivity
- Articulating information
- Documenting Factors
- Understanding Others
- Working Together

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