Executive Assistant

Job Overview:
The Executive Assistant (EA) provides high-level administrative and operational support to the director. Requires exceptional organisational skills, discretion, and the ability to manage multiple priorities efficiently. Serves as the director ’s go to ensuring smooth day-to-day operations, effective communication, and strategic coordination of tasks.
- **Key Responsibilities**:_

**1. Calendar & Schedule Management**
- **Manage and optimise the director ’s calendar, scheduling meetings, appointments, and travel arrangements.**:

- Prioritise and coordinate daily activities to maximise productivity.
- **Set up reminders for critical deadlines and commitments.2. Communication Management**:

- Draft, proofread, and edit documents, reports, and presentations.
- **Serve as the primary point of contact between the director and internal/external stakeholders.3. Travel Coordination**:

- **Plan and manage travel logistics, including flights, accommodations, and ground transportation.**:

- Prepare detailed itineraries with necessary documents.
- **Handle any travel-related issues that arise.4. Meeting Coordination & Support**:

- **Schedule, organise, and prepare materials for meetings, ensuring agendas and reports are ready in advance.**:

- Take detailed meeting minutes and track follow-up action items.
- **Arrange meeting venues, refreshments, and technical requirements.5. Administrative Support**:

- **Maintain accurate filing systems, both digital and physical, for easy retrieval of information.**:

- Manage office supplies and ensure operational efficiency.
- **Assist with expense reporting, reimbursements, and budget tracking.6. Project & Task Management**:

- **Assist in planning, coordinating, and executing special projects.**:

- Track project milestones and deadlines, ensuring timely completion.
- **Support the director in strategic initiatives and decision-making processes.7. Confidentiality & Discretion**:

- **Handle sensitive information with the utmost confidentiality and professionalism.**:

- Manage confidential files, contracts, and legal documents securely.**8. Stakeholder & Relationship Management**:

- **Maintain strong professional relationships with clients, vendors, and business partners.**:

- Act as a liaison between the director and key stakeholders.
- **Coordinate networking events and professional engagements.9. Office & Event Coordination**:

- **Organise corporate events, team events and meetings, as well as director engagements.**:

- Coordinate logistics for off-site meetings, retreats, and conferences.**10. Research & Report Preparation**:

- **Conduct research on industry trends, competitors, and market insights.**:

- Prepare reports, summaries, and briefing notes for director decision-making.**11. Process Improvement & Efficiency Optimisation**:

- **Identify and implement improvements to administrative processes.**:

- Streamline workflows to enhance overall efficiency.**12. Crisis Management & Problem Solving**:

- **Proactively address challenges, conflicts, and urgent matters.**:

- Troubleshoot issues to minimise disruptions to the director ’s schedule.**13. Budgeting & Financial Support**:

- **Assist in managing budgets, tracking expenses, and reviewing financial reports.**:

- Ensure invoices and payments are processed in a timely manner.**14. Personal Assistance**:

- **Manage personal appointments, errands, and household tasks for the director.**:

- Handle personal travel arrangements and event planning.
- **Ensure lunch provisions are made15. Digital & Technology Management**:

- **Utilise productivity tools and software Microsoft Office project management tools.**:

- Troubleshoot minor IT issues and liaise with IT support when needed.**16. Legal & Compliance Support**:

- **Assist with document preparation for contracts, agreements, and compliance reports.**:

- Ensure company policies and procedures are followed in director -level decisions.**17. Time Management & Prioritisation**:

- **Anticipate the director ’s needs and proactively manage their time effectively.**:

- Handle last-minute requests and changes with flexibility.**18. Data & Document Management**:

- **Organise, maintain, and retrieve key documents, reports, and presentations.**:

- Ensure document accuracy and version control._**Key Skills & Qualifications**:_
- **Proven experience as an Director Assistant or similar role.**:

- Excellent communication and interpersonal skills.
- **Strong organisational and time management abilities.**
- High level of discretion and professionalism.
- **Proficiency in Microsoft Office Suit, and project management t**:

- Ability to multitask and work under pressure in a fast-paced environment.
- **Strong problem-solving and decision-making skills.**_**Education & Experience**:_
- Education**: Bachelor’s degree in Business Administration, Communications, or a related field**

**Experience**: 3-5 years of experience in a similar role

Pay: R12 000,00 -