Office Assistant

15 hours ago

Cape Town, South Africa Complyxpert (PTY) Ltd Full time

**JOB SUMMARY**:
We are seeking an organized and detail-oriented Office Assistant to join our team. This role plays a crucial part in ensuring the smooth operation of office functions and supporting the administrative needs of our organization ensuring a well-organized and efficient work environment. Your contributions will help maintain a productive workplace and support the needs of employees, management, and clients.

**Key Duties and Responsibilities, including but not limited to**:
General Administrative Support
- Handle day-to-day office tasks such as filing, organizing, and managing office supplies.
- Provide support to staff and management with clerical and administrative duties.
- Assist with new employees induction and maintaining records.
- Coordinate employee benefits and office-related requirements.
- Assisting with data entry and basic reporting.

Reception and Customer Service
- Greet and assist visitors, clients, and employees in a professional manner.
- Manage the reception area and maintain a welcoming and professional office environment.

Scheduling and Calendar Management
- Schedule meetings, appointments, and travel arrangements for staff or executives.
- Organize conference rooms and ensure proper setup for meetings and events.

Document and Record Management
- Maintain both physical and electronic filing systems to ensure documents are organized and easily accessible.
- Prepare, proofread, and edit documents and reports.
- Ensure documents are securely stored and confidential information is managed appropriately.

Office Equipment and Supplies Management
- Monitor office supplies and equipment, ensuring stock levels are maintained.
- Order and manage office supplies, ensuring timely delivery and cost-effectiveness.

Communication and Correspondence
- Facilitation of communication with internal staff/ departments and external vendors and/or clients.
- Relaying messages accurately and efficiently.

Event Planning and Coordination
- Organize office events, team-building activities, or company functions.
- Coordinate logistics for meetings, conferences, and events hosted by the organization.

**Requirements**:
**Qualifications and Skills**:

- Minimum of Matric or equivalent qualification.
- Minimum of 1 years proven experience in a similar role and fast paced environment is preferred.
- Must have your own vehicle with valid driver’s license.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- High attention to detail, ensuring accuracy in documentation and office management.
- Excellent written and verbal communication skills.
- Ability to interact professionally with clients, employees, and management.
- Experience in managing sensitive information and maintaining confidentiality.
- Proficiency in Microsoft Office Suite and office management software.
- Strong problem-solving skills and ability to troubleshoot office-related issues.
- Ability to manage multiple tasks simultaneously in a fast-paced environment.
- Friendly, professional demeanor with excellent customer service skills.

**Benefits**

Group Risk Benefits (100% contribution)

Medical Aid with Discovery (100% contribution)

Gap Cover (100% contribution)

On-site barista and refreshments with breakfast, lunch and snacks

On-site parking

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