School Front Desk Administrator
7 days ago
**Job Overview**:
**Expiration date**: 10 August 2025**Location**: Stellenbosch, Western Cape**Job Title**: School Front Desk Administrator**Education Level**: High School / Matric**Job Level**: Senior**Minimum Experience**: 5- 7 Years
**School Front Desk Administrator required in Stellenbosch.**:
Are you a confident, organised individual who has 5 years administrative experience within the educational field?
A well-established school based in Stellenbosch requires a Front Desk Administrator / Receptionist to support the daily operations of the school, handling student administration, staff records, and communication/marketing tasks.
**Requirements**:
- Matric
- Minimum of five years’ experience in school administration
- Proficiency in MS Office (MS Word, Excel & PowerPoint)
- Proficiency database or school management systems
- Excellent verbal and written communication skills
- Ability to handle sensitive information with confidentiality and integrity
- Strong organizational and administrative abilities
- Warm, friendly demeanour aligned with school values
- Competence in Microsoft Office and/or Google Workspace
**Duties and Responsibilities**:
- Serve as the first point of contact at the school reception
- Welcome visitors and ensure they are received with warmth and professionalism
- Manage incoming calls, messages, and general inquiries
- Fostering smooth operations and positive relationships within the school community.
- It encompasses both administrative precision and empathetic engagement.
- Admissions & registration
- Serve as the first point of contact for prospective families, providing a warm and informative introduction to the school’s ethos and procedures.
- Guide parents/guardians through the registration process, ensuring all required documentation is complete and compliant with relevant policies.
- Coordinate admission timelines and liaise with relevant staff to support seamless student integration.
- Monthly progress report on new registrations
- Oversee the accurate and confidential management of student records, including personal details, academic history, medical information, and consent forms.
- Distribute regular updates and reminders about administrative procedures, term dates, student data confirmations, and other key information.
- Support crisis communication in coordination with senior staff when necessary.
- Assist in compiling and formatting student progress reports in collaboration with teachers and the pedagogical team.
- Manage the distribution of reports to parents/guardians in a timely and professional manner, ensuring alignment with school standards and communication protocols.
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