Training Delivery Administrator- Transpharm Pretoria

3 days ago

Pretoria, South Africa Shoprite Group Full time

**Purpose of the Job**:
To support Transpharm Pretoria's training function with training co-ordination and administrative duties.

**Key Performance Indicators**:

- Provide support with the planning and implementation of training interventions for both Accredited and Non-Accredited Training
- Coordinate training interventions
- Administration and record keeping

**Job Objectives**:
Act as the point of contact between the Company, Training Providers, Learners/ Delegates and Line Management with regards to:
**Provide support with the planning and implementation of training interventions for both Accredited and Non-Accredited Training**.
- Completion of Learner Agreements.
- Verifying the accuracy of agreements.
- Submission of Agreements and other required documentation to the Training Provider and / or SETA.
- Create and maintain a training roster/s as an overview of all learning programmes running in a particular week / month / year.

**Coordinate training interventions**
- Ensure that all learners are made aware of training dates, times and venue.
- Schedule a facilitator and provide support where needed.
- Ensure that delegates have the required equipment and software to connect to virtual learning interventions.
- Ensure that training venues are booked and that both the facilitator and the delegates have access to the necessary equipment and/or materials.
- Ensure that training rooms are always clean and compliant with Occupational Health and Safety standards.
- Prepare and deliver learning materials, such as learner workbooks, attendance registers, handouts, and feedback mechanisms, for both virtual and classroom training.

**Administration and record keeping**
- Obtain training registers for all training interventions (Classroom, Virtual, On the Job).
- Capture all attendance registers onto the SAP Learning Management System.
- Gather invoices and prepare them for approval at the appropriate levels of authority.
- Submit signed invoices to Home Office for payment and follow up to ensure payment is made.
- All invoices, attendance registers, facilitator feedback / reports, and other documents must be filed for record keeping purposes.
- Resolve training queries, as they arise, and escalate where necessary.
- Assist, where applicable, with the preparation and completion of the Annual Training Report and Workplace Skills Plan.
- Create and maintain various training reports.
- Assist in preparing quarterly SETA reports and submissions by gathering the required documentation such as but not limited to; registers, invoices facilitator and Training Provider feedback.

**Qualifications**:**
Essential**:

- Grade 12, National Senior Certificate

**Desirable**:

- Relevant Training or Adminstrative qualification

**Experience**:**
Essential**:

- 2+ Years experience in an administrative role with exposure to Training delivery administration

**Desirable**
- Experience within the FMCG, retail sector or similar

**Knowledge and Skills**:**
Essential Knowledge and Skills**
- Proficient in MS Office (Excel)
- Excellent planning and organising skills
- Outstanding verbal and written communication
- Strong attention to detail
- Strong customer focused (Internal and External Customers)

**Desirable Knowledge and Skills**:

- Accredited learning - working with SETA’s
- Knowledge regarding working on SAP Learning Management System

**Applicant Feedback Policy**:

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