Distribution Centre Administration Supervisor

6 days ago

Northern Suburbs, South Africa PEP Full time

PURPOSE OF THE JOB:
To manage all the administrative tasks of the Distribution Center (DC).

KEY RESPONSIBILITIES
- Manage the authorisation and payment of overtime and allowances for permanent and labour broker Dynamos
- Consolidate the labour broker staff hours and send monthly report to Central Office People Support
- Compile information for meetings and budgets.
- Extract data from WMS and make available to Assistant DC Manager and DC Manager Manage the performance of the payroll administration process (DC Management & Central Office payroll admin).
- Manage the performance of the administration of stock control process (receiving; distribution; storage; QC)
- Manage the capex expense control process.
- Ensure that the opex control sheets are maintained.
- Ensure that the order control sheets are in place and maintained.
- Manage the DC purchase and payment process.
- Analyze GL and Bvar variance report for any discrepancies or variances and report to PEP fin/STAR
- Reconciliation of data and ability to identify variances
- Verify labour broker invoices against approved costing schedule for any discrepancies and resolve
- Manage the authorisation and payment of weekly and monthly production bonuses for permanent and labour broker staff
- Manage and maintain the fixed asset register (FAR)
- Supervise Admin department by ensuring that all scheduled orders are delivered to lines
- Monitors actual performance versus planned performance (productivity and quality ) and provides feedback to individuals
- Manages leave schedules and provides and requests additional staff / tools / equipment when/where required
- Ensure that staffing requirements are managed and manage reporting staff
- Ensure that the correct procedures are followed regarding new supplier management
- Manage current suppliers and the supplier matrix with proper approval
- Liaises with stakeholders re operational DC Admin issues (e.g. Central Office Finance, Receiving, Storage, QC and Distribution)
- Grade 12
- Commercial degree will be an advantage
- 5 years DC experience will be an advantage
- 5 years financial experience
- Computer Proficiency (G SUITE)
- Retail and/or SAP experience will be an advantage
- Bilingual (English and Afrikaans will be an advantage)
- Competencies required: Planning, Organising and Control; Detail Orientation; empathy; stress tolerance; communication and building and maintaining relationships

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