Distribution Centre Administration Supervisor

18 hours ago


Northern Suburbs, South Africa PEP Full time

PURPOSE OF THE JOB

To manage all the administrative tasks of the Distribution Center (DC).

KEY RESPONSIBILITIES
- Manage the authorisation and payment of overtime and allowances for permanent and labour broker Dynamos
- Consolidate the labour broker staff hours and send monthly report to Central Office People Support
- Compile information for meetings and budgets.
- Extract data from WMS and make available to Assistant DC Manager and DC Manager Manager the performance of the payroll administration process (DC Management & Central Office payroll admin).
- Manage the performance of the administration of stock control process of DC Consumables, Stationary, staff beverages and Packaging material
- Manage the capex expense control process.
- Ensure that the opex control sheets are maintained.
- Ensure that the order control sheets are in place and maintained.
- Manage the DC purchase and payment process.
- Analyze GL and Bvar variance report for any discrepancies or variances and report to PEP fin/STAR
- Reconciliation of data and ability to identify variances
- Verify labour broker invoices against approved costing schedule for any discrepancies and resolve
- Manage the authorisation and payment of weekly and monthly production bonuses for permanent and labour broker staff
- Manage and maintain the fixed asset register (FAR)
- Supervise Admin department by ensuring that all scheduled orders are delivered to lines
- Monitors actual performance versus planned performance (productivity and quality ) and provides feedback to individuals
- Manages leave schedules and provides and requests additional staff / tools / equipment when/where required
- Ensure that staffing requirements are managed and manage reporting staff
- Ensure that the correct procedures are followed regarding new supplier management
- Manage current suppliers and the supplier matrix with proper approval
- Liaises with stakeholders re operational DC Admin issues (e.g. Central Office Finance, Receiving, Storage, QC and Distribution)
- Grade 12
- Commercial degree will be an advantage
- 5 years DC experience will be an advantage
- 5 years financial experience
- Computer Proficiency (G SUITE)
- Retail and/or SAP experience will be an advantage
- Bilingual (English and Afrikaans will be an advantage)
- Competencies required: Planning, Organising and Control; Detail Orientation; empathy; stress tolerance; communication and building and maintaining relationships


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