Assistant to The Executive Team

**Assistant to the Executive Team (6 months fixed term contract)**

**350.org is looking for a driven, creative, flexible, highly organized and solutions-oriented Assistant to the Executive Team**, to manage and support the Managing Director and Executive Team.**

**About 350.org**

350.org is building a global grassroots movement to solve the climate crisis. Our online campaigns, grassroots organizing, and mass public actions are led from the bottom up by thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new way—everywhere at once, using online tools to facilitate strategic offline action. We want to be a laboratory for the best ways to strengthen the climate movement and catalyze transformation around the world. The values that guide and drive our work are listed here.

**About the**_ Assistant to the Executive Team _**Position**

The Executive Team Assistant provides administrative and coordination support to the Managing Director and Executive Team and acts as a liaison with staff and partners.

**Duties and Responsibilities**:
**Administration and Coordination**
- Calendar management and scheduling appointments for the Managing Director and Executive Team
- Coordinate the agenda for Executive Team Meetings and Global Strategy Council meetings, including preparations, note taking and follow up on agreements and decisions
- Organise Executive Team Priorities and Schedule
- Organise Travel Logistics for the Managing Director and as needed for the Executive Team, including the organising of team retreats
- Budget monitoring, including processing of expenses and invoices

**Organisational support**
- Manage the internal communication from the Executive Team
- Assist with project coordination and occasionally manage or engage in special projects
- Provide support for internal and external meetings and engagements, conducting research and preparing briefs and presentations when necessary
- Participate in org wide projects or provide support to other teams as assigned by the Managing Director.
- From time to time, contribute work towards 350.org's overall mission that is outside of standard responsibilities and instead relies solely on geographic location or work capacity.

**Competencies**:
***Technical**: Proficiency in Google Drive, Slack and Zoom.

**Ethical Practice**: Strong commitment to workplace justice, diversity, equity and inclusion. Ability to make sound judgment, exercise discretion and credibility, and act as an agent who promotes fairness, integrity and accountability across the organization.

**Relationship Management**: Ability to build, nurture, promote and influence healthy work relationships and to work as an effective member of the team and the organization. Ability to interact with staff from diverse cultures and backgrounds with sensitivity and respect.

**Self-Management**: Ability to set professional boundaries. Resilient and able to manage self and keep composure in times of stress. Able to work independently with minimum supervision and attention to detail.

**Communication**: Effectively craft and deliver concise and informative communications. Ability to listen and to transfer and translate information from one level or team of the organization to another.

**Others**: Strong ability to multitask and prioritize tasks; excellent time management skills, well-developed organisational skills, attention to detail and professional discretion. Able to create work plans and anticipate deadlines. Be comfortable juggling multiple priorities with competing deadlines. Must believe and embrace 350.org's vision, mission, and progressive values.

**Required Qualifications**:

- At least 3 years of work experience as an executive assistant or other relevant administrative support experience
- At least 1 year of experience in an international non-profit organization
- Must be able to meet deadlines in a fast-paced quickly changing environment
- Proven proactive approach to problem solving
- Experience in event planning and logistics

We are looking for someone who is comfortable working remotely, both independently & on teams, and who is highly responsive, able to lead initiatives while also taking direction from others.

**Location**:Remote within** **African or European Timezone (CET)

**Position Type**:_ _Full-time

**Compensation**:Salary Grade 2.2

**Travel**: Occasional travel required

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**350.org is an equal opportunity employer. **350.org strives to be an inclusive and collaborative group of people who bring a variety of approaches to the work we do. We're committed to the principles of justice, and we try to build a safe workplace where everyone is treated fairly and enjoys working together. We value new perspectives, ideas of all sorts, and different ways of working. Diverse perspectives and experiences improve the way 350.org carries out our work - including what we decide to work on and how creatively/effectively we do that. We do ou