Administrative Assistant

3 days ago

Nelspruit, South Africa Dalitso Holdings Full time

You will be responsible for ensuring effective and efficient administration of the office.

**Responsibilities**:

- Liaise with all regional staff for the smooth running of the grant making process
- Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and submitting requisitions and invoices
- Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
- Scheduling and coordinating meetings, interviews, events and other similar activities
- Sending out and receiving mail and packages
- Assisting with all aspects of administrative management
- Provide administrative support to Provincial Manager
- Assist with queries and information capturing into the Grant Management System
- Preparing business correspondence
- Taking minutes of meetings
- Reception and client assistance including switchboard

**Minimum Requirements and Competencies**:

- A National Diploma in Business Administration or Office Management
- 3 year's administrative experience
- Strong organisational and administration skills and ability to multi-task
- Strong customer-focused approach to work
- Ability to establish and maintain effective working relations with people of different national and cultural backgrounds
- Understanding of the Grant Management System
- Report-writing skills
- Presentation skills
- Advanced computer literacy and typing skills
- Excellent communication (verbal and written) skills
- A methodical and organised approach
- Good communication skills
- The ability to work well as part of a team
- Accuracy and attention to detail
- Concentration, for performing routine tasks
- The ability to use your own initiative but also to know when to refer to the line manager

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