Administration Officer

3 days ago

Nelspruit, South Africa Wiggle Digital Full time

**Key Responsibilities**:
Providing administrative support to office.

**Education, Qualifications and Work Experience**:

- Matric (Grade 12)
- Office Administration / Accounting qualification
- Be able to work unsupervised and under pressure.
- Good communication skills
- Good reading, writing and speaking skills

**Requirements**:

- Answering of incoming telephone calls
- Organizing and liaising of diaries - updating and prioritizing of appointments
- Client interaction and liaison, Document Control as per Client / Company requirements
- Compile As-Built Files and Data Packs, Co-Ordinate Training and Courses
- General PA duties to Divisional Head: Projects, Tend to Clients during meetings, Manage Office filing system, HR / Inductions, Filing of documents
- Provide secretarial and administrative support for meetings, seminars and/or workshops, including the taking of notes, planning, organizing and scheduling of meetings
- Drafting of meeting agendas / minutes
- Compilation of PowerPoint presentations, maintain an appropriate and effective filing system, including filing, safe keeping and retrieving of all documentation, reports and records
- Replenishment of office stationery provisions, Specific classification and coding of filing records according to the prescribed format.
- Draft correspondence, memorandums and reports on administrative matters from oral and written instructions, previous correspondence or other available information sources in accordance with the required procedures and standards
- Implement, maintain and control best practice office administrative systems
- Organizing catering hosting and facilitating of all office functions
- Travel arrangement reconciliation of invoices, purchase orders and payments
- Compilation of monthly accommodation reports
- Petty Cash Claims Estimating Office Only
- Assist Project Managers on all admin duties
- Assist with admin on Project Reviews
- Ordering of Stationery and Consumables and Control of it
- Manage Archiving System, Coffee / Tea when requested
- Assist in the project management process by collecting, collating, producing records
- Updating CVs, Filing of document Tender Related
- Compile tender returnable as per tender requirement requirements
- Request for proposal and information, Opening of project documentation files
- Organizing catering hosting and facilitating of all office functions
- Updating of Notice Boards and removal of old info, Ensure compulsory data is displayed on Notice Boards
- Ensure general neatness of office facilities such as printing station and boardrooms
- Monitoring / Managing facilities Boardroom, Kitchen, Stores, Strong rooms, Bathrooms
- Be prepared to help receiving requests from customers, creating quotes and processing orders received.
- Process wages and salaries
- Perform ad-hoc secretarial functions.

**Job Types**: Full-time, Permanent

**Salary**: R8,000.00 - R12,000.00 per month

Ability to commute/relocate:

- Nelspruit, Mpumalanga: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Admin: 2 years (preferred)

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