Company Secretary

2 days ago

Johannesburg, South Africa Computershare Full time

**Role: Senior Company Secretary**

The incumbent will be responsible for providing a range of company secretarial services for a portfolio of client companies (JSE Listed as well as unlisted) on an outsource basis. The position will include elements of business and product development and advisory responsibilities in the context of corporate governance.

Qualifications:

- Matric
- ACIS/FCIS
- Relevant Bachelor’s Degree

**Requirements**:

- Excellent command of the English language (verbal and written)
- Good communication skills
- Must be able to liaise with staff in the business as well as clients, at all levels
- Previous experience in business development will be advantageous

Technical Skills and Knowledge
- Microsoft Office: Word and Excel
- Company secretarial software packages (Prosoft, ESEC or similar)
- King Codes of Corporate Governance
- Thorough knowledge of the Companies Act 71 of 2008 (essential)
- JSE Listings Requirements (advantageous)

Key Responsibilities
- Board and Committee Meetings
- Collate meeting packs and draft agenda
- Attendance at meetings
- Drafting of minutes / matters arising and coordinating feedback from clients on the minutes
- General Meetings / Annual General Meetings
- Drafting Notice of the meeting and Chairman’s agenda
- Quorum, voting and attendance at the meeting
- Minutes / matters arising
- Statutory Documentation (oversight / management capacity)
- Preparation (and filing with CIPC) of all required statutory documentation in terms of the Companies Act 71 of 2008, in accordance with the procedures set out in the COSEC Procedures Manual
- Integrated Annual Report (JSE Listed)
- Draft, review or provide input, as the case may be, to clients for inclusion in respect of certain sections of the IAR
- Other Matters
- Closed Period reminders on a monthly basis
- Monitoring of Directors’ declarations of interest
- Drafting of Terms of Reference, Board / Committee Charters, Policies
- Rendering advice / guidance to clients on governance matters on an ad hoc basis
- Reporting
- Maintaining registers of work in progress in respect of meeting minutes, statutory attendances, client engagement and governance initiatives
- Client Billing
- Maintaining billing records of attendances on WIP for purposes of month end invoicing process
- Industry Knowledge
- Stay abreast of industry developments and regulatory and legislative changes, including King Codes on Corporate Governance, Companies Act 71 of 2008, JSE Listings Requirements
- Business and Product Development
- Regular engagement with existing clients to monitor their needs with a view to increasing revenue
- Strategic meetings with potential clients and industry stakeholders to secure new business
- Research and development of new products with an emphasis on governance matters
- Work with the marketing division to develop and refine marketing material

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