Administrative Office Manager

**Administrative Office Manager - CSA - Legal Department**
A position for an Administrative Office Manager role exists, reporting to the Head of Group Legal Counsel. The overall purpose of the position is to provide administrative support and co-ordination in the legal department as well assist in all general administrative duties including but not limited to: Reporting on claims progress, record keeping and co-ordination of all correspondence pertaining to the legal department, efficient and effective administration of the office, co-ordination of tasks assigned to office staff and reporting of progress, data integrity validation, file preparations.
**Key areas of responsibility: (Not totally inclusive)**
- Ensuring the smooth running of all administrative functions of the legal department and accurate and timeously co-ordination of tasks.
- Reporting of legal and management reports on daily, weekly monthly basis if and when required.
- Implement and execute instructions and administrative requirement from Head of Group Legal as required.
- Data, Input Validation/Proof reading and revise drafts of office staff and correspondence.
- Co-ordinate and delegate out of routine administration of the legal department.
- Approving and validating documents, reports and presentations related to the office before circulation to the Head of Group Legal.
- Special Project Co-ordination, executive, high quality/accurate reporting.
- Provide purposeful support to the complete legal department including the claims department.
- Maintaining and updating of filling, databases and tracking systems.
- Create and organize information and generate reference tools for easy use by the office.
- Obtaining relevant information form the organization as required.
- Respond to case related queries as per limits of authority.
- General office administrative support and ability to work on all MS Office packages, including but not limited to: MS Word, Excel, Power Point, Outlook and remote meeting facilitation via Teams.

**Qualifications, experience and other competencies required**:

- Matric certificate.
- Office administrative support and experience of at least 5 years.
- 3-5 years’ experience within a corporate environment within a similar role.
- Corporate/Executive support, reporting and support and experience will be advantageous.
- Valid and unendorsed motor vehicle driver’s license.
- Above average computer literacy in MS Office suite.
- Own vehicle and ability to travel, as and when required.
- Administration, interpersonal communication, and customer liaison skills are required.
- Clear criminal record and no pending cases.
**Core Competencies**:

- Excellent communication skills both written and verbal of all information & platforms;
- Fantastic organizational skills, detail-oriented and structuring tasks;
- Ability to work independently or in a team and meet deadlines;
- High Confidentiality and Integrity;
- Analytical tinker with detailed research and co-ordination proficiencies;
- Ability and knowledge of databases and tracking systems and the implementation thereof;
- Ability to grasp and interpret legal documents;
- Excellent Time Management, Processing Details and Investigating Issues;
- Strong IT skills;
- Dealing with internal and External Stakeholders;
- Adjusting to change, creating Innovation, and evaluating problems;
- Giving support and Providing leadership
- Showing Resilience and Driving Success;
- Providing Leadership and Building Relationships;
- Multi-Tasking and delegations Capabilities.
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**_Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._**

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