Project Manager

**Key Accountabilities/ Principle**Responsibilities**
***Manage multiple Projects simultaneously**
Ensure client value, client retention, contained risk and project profitability
Develop scope of works and detailed specification
Communicate project plan with relevant stakeholders
Monitor and manage the project progress and budgets
Ensure project meets milestones within timeframes, quality, cost requirements
Retain and develop client relationships
Review projects and develop new strategies based on previous experience

**Manage Project Budget**
Ensure budgeting and costing, estimating and planning of project
Compile scope of works accordingly
Prepare costing of assigned resources to each phase of the project
Invoice all projects monthly in accordance with contractual agreements
Identify and re-negotiate fee costs as soon as the need arises
Manage “scope-creep” out of scope work
Manage budgets against projected costs
Provide financial report to relevant stakeholders

**Manage Risk**
Identify, mitigate and manage risk
Initiate and manage decisions on behalf of the Client and Business during project execution.

**Quality Management**
Manage contractors, to deliver high quality, high value, professional product service
Ensure legislation, and policies and procedures are strictly adhered to and implemented
Implement Management protocols to ensure and manage productivity
Ensure project is in accordance with FMS QMS policies
Reports
Report on project status to relevant stakeholders
Manage client and contractor minutes and correspondence

**Contracts Management**
Familiarise with JBCC, COIDA, NEC, FIDIC, GCC, Contracts
Ensure strict adherence to contracts.
Manage client and contract queries in accordance with the contract

**Compile Tenders**
Compile Tender documents
Draft policies and finances for new tender
Draft policies and finances for new tender

**Business Development and Sales**
Identify business opportunities by identifying prospective clients and evaluating their position in the industry, researching and analysing sales option.
Serve as Company representative attending industry events such as SAPOA and FM Conference
Network at these events, obtain business cards, look for business opportunities
Use personal network of contacts in the industry to identify potential business/project opportunities
Develop, manage and maintain sustainable relationships, and achieving
Company goals through arranging meetings, researching and recommending new opportunities
Develop and present proposals and compile and submit tenders
Act as Professional point of contact to clients on all Project Management projects

**It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time.**

**Prescribed procedures may be amended by management as and when required**

**Qualification Requirements and work-related experience**
Grade 12
Diploma / Degree in Built Environment field
Min 2-3-year Project Management experience on multiple projects
Project planning
MSProject
Experience in managing resource levelling per project and outputs of these resources
Asset Verification experience
Experience in Tender compilation and costing of tenders

**Professional Registration Body**
SACPCMP registered as a Pr. CPM (Construction Project Manager) / or on way to registration

**Functional Competencies**

**Planning and Organizing**
Sets clearly defined objectives; plans activities, projects well in advance and takes account of possible changing circumstances; identifies and organizes resources needed to accomplish tasks; manages time effectively; monitors performance against deadlines and milestones.

**Drive for Results**
Sets high standards for quality of work, deliver projects on-time and on budget to agreed quality standards; works in a systematic, methodical and orderly way; consistently achieves project goals; focuses on the needs and satisfaction of internal and external partners; accepts and tackles demanding goals with enthusiasm.

**Deciding and Initiating Action**
Takes responsibility for actions, projects and people; takes initiative and works under own direction; initiates and generates activity and introduces changes into work processes; makes quick, clear decisions which may include tough choices or considered risks

**Managing Performance**
The ability to take responsibility for one's own or one's employees' performance, by setting clear goals and expectations, tracking progress against the goals, ensuring feedback, and addressing performance problems and issues promptly.

**Diagnostic Information Gathering**
The ability to identify the information needed to clarify a situation, seek that information from appropriate sources, and use skillful questioning to draw out the information

**Strategic Thinking**
The ability to analyse the organization's competitive position by considering market and industry trends, existing and potential customers (internal and external