Senior Administrator

4 days ago

Johannesburg, South Africa ADvTECH Full time

Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures

**Job Purpose**:
To provide high-level administrative and operational support to the Executives. The role includes arranging travel and logistics, managing diaries, coordinating meetings, overseeing office administration, supporting health and safety compliance, and ensuring efficient communication and coordination across the Executive Office.

**Duties & Responsibilities**:
Executive & Administrative Support
- Booking conference and meeting room facilities.
- Manage diaries and calendars, including scheduling and coordinating meetings and appointments.
- Handle correspondence, maintain professional records, and support executive-level communication.

Travel Coordination
- Arrange and confirm all travel bookings through approved travel agencies.
- Prepare travel itineraries, track costs, and process expense claims.
- Ensure compliance with travel and expense policies.

Health & Safety
- Monitor compliance with health and safety standards within National Office.
- Coordinate safety audits, training, and documentation as required.

**Minimum Requirements**:
**Qualifications**:

- Matric / Grade 12 / National Senior Certificate Level 4 (NQF Level 4)
- Diploma or Degree in Business Administration, Office Management, or a related field (NQF Level 5 or higher) - Advantageous

Experience
- Minimum of 5 years’ experience in administration, 3-5 years in diary and travel management, and 2 years in health & safety coordination

**Key Competencies**
- Exceptional organisational and time management skills
- High level of discretion, confidentiality, and professionalism
- Excellent written and verbal communication
- Strong interpersonal and stakeholder management skills
- Ability to manage multiple priorities and meet deadlines
- Proactive, self-motivated, and solution-oriented
- Attention to detail and accuracy

**_

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