Senior Programme Administrator

6 days ago

Johannesburg, South Africa VCIT Insight Full time

**Senior Programme Administrator**

The Programme Administrator will be required to integrate into an existing team of project
resources involved in the Programme.

Provide the following Programme Administration Services to the RTGS Renewal
Programme:

- To assist in compiling and maintaining mandatory project documentation (for example

information relating to project charter, business case, project plan, change request) in
order to ensure project compliance in terms of Strategic Programme Management
Office (SPMO) standards and procedures
- To collate and manage project information and reports to ensure that relevant

stakeholders are adequately informed of Programme status
- To liaise with various stakeholders (internal and external) throughout the project life

cycle in order to maintain effective communication on all matters relating to the
Programme
- To update and maintain the integrated programme schedule, highlighting deviations in

order to ensure that project timelines are adhered to and allow for planning adjustments
- To maintain relevant programme document repositories (internal and external) in order

to ensure that project information is accessible to all stakeholders and available for
audit purposes
- To schedule meetings, consolidate information for meetings, maintain and disseminate

minutes and ensure that actions are followed up as per the minutes
- To perform quality assurance on Programme Artefacts.
- To act as the secretariat function for Industry forums and meetings.
- To record, update and maintain lessons learnt, risks, issues and action logs in order to

allow management of project risks by the project manager
- To document and follow up on project activities in the absence of the Programme

Director in order to ensure continuity.
- To maintain the financial information across both in order to keep track of

payments. This includes liaising with vendors and the department’s financial
management section to ensure timely payment of invoices
- To perform budget monitoring activities, and coordinate budgeting, reporting and

forecasting activities on behalf of the Programme Director.
To perform administrative support duties for the Programme Director, including diary
management, travel bookings, activity follow-up.

**Additional requirements**
- Industry, organisational and business awareness knowledge and skill
- Quality assurance knowledge and skill
- Continued learning and/or professional development knowledge and skill
- Strategic programme and project governance knowledge and skill
- Project compliance management knowledge and skill
- Project planning knowledge and skill
- Project legislation and governance, risk and compliance knowledge and skill
- Project benefits realisation knowledge and skill
- Project risk management knowledge and skill
- Project administration knowledge and skill
- Project information management knowledge and skill
- Project reporting knowledge and skill
- Project financial management knowledge and skill

**Education and experience**:

- A Diploma in Project Management OR equivalent

**Job Types**: Full-time, Temporary
Contract length: 12 months

**Experience**:

- Senior Programme Administrator: 8 years (preferred)

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