Governance Officer

1 week ago

Cape Town, South Africa Vivo Group Full time

**Governance Officer - 3 Months**

**Duration**: 3-Month Contract
**Location**: Cape Town (Onsite)
**Reporting to**: Company Secretary

**Purpose of the Role**

The Governance Officer will provide critical support to the Company Secretary by ensuring effective Board and Committee administration, statutory and policy compliance, and efficient record-keeping in line with governance standards. The role involves high-level coordination, document control, and communication with internal and external stakeholders to ensure the integrity of governance processes.

**Key ResponsibilitiesBoard and Committee Administration**
- Assist in drafting and compiling agendas, packs, minutes, and supporting documentation for Board and Committee meetings.
- Coordinate all meeting logistics, including scheduling, venue bookings, and issuing formal invitations.
- Ensure accurate and timely distribution of meeting documentation.
- Track and follow up on action items, Board resolutions, and Committee decisions.

**Compliance and Statutory Governance**
- Maintain and update statutory and governance registers, including:

- Conflicts of Interest
- Declarations of Interest
- Attendance Registers
- Resolution and Action Logs
- Assist with monitoring compliance with the PFMA, National Treasury Regulations, King IV, and other applicable legislation and frameworks.
- Support the implementation and tracking of governance-related compliance checklists and reporting.

**Policy and Document Management**
- Assist with the review, editing, and formatting of governance frameworks, charters, and policies.
- Maintain version control and a centralised repository of all Board-approved documents.
- Ensure governance documentation is properly filed and archived in accordance with POPIA and internal document control protocols.
- Prepare documentation for audits or compliance inspections as needed.

**Stakeholder Engagement and Communication**
- Liaise with Executives and senior management regarding document deadlines, submissions, and Board requirements.
- Ensure governance deliverables are submitted and processed within required timelines.
- Maintain professional and efficient communication between governance, compliance, and other operational teams.

**Minimum Qualifications and Experience**
- Bachelor’s degree in Public Administration, Business Administration, Law (LLB), Governance, or Compliance Management.
- 3 to 5 years of relevant experience in a governance, compliance, legal, or board secretariat environment.
- Prior experience working within a public entity, regulator, or Schedule 3A institution is strongly preferred.

**Knowledge and Competencies**
- Strong working knowledge of:

- Public Finance Management Act (PFMA)
- National Treasury Regulations
- King IV Report on Corporate Governance
- Understanding of Board and Committee structures, governance principles, and executive reporting lines.
- Familiarity with governance-related documentation requirements and regulatory reporting cycles.

**Job Type**: Temporary
Contract length: 3 months

Application Question(s):

- What is your notice period?

**Education**:

- Bachelors (required)

**Experience**:

- Governance, compliance, legal, or board secretariat: 5 years (required)

Work Location: In person

Application Deadline: 2025/06/30

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