Executive Assistant

4 days ago

Durban, South Africa Ciazcon Full time

Currently we are searching for an Executive Assistant for Durban, South Africa.

**Responsibilities of this Post**:
Provide a full range of personal and executive secretarial support to the Directors including general administration work (as well as MD if required).
Manage Directors travel arrangements (including visas/accommodation) occasionally extending to teams if necessary.
Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary.
Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director or behalf of the Director, or other staff as appropriate.
Screen calls, enquiries and requests, and deal with them when appropriate.
Completing travel and expense reports for the Directors.
Maintain records of Directors contacts.
Assist Director in researching and following up with action on matters which fall within the
Directors responsibility - chasing responses, triggering follow-up action.
Maintain Directors office systems, including data management and filing.
Organise meetings/conferences and ensure that Directors are well prepared. Preparing agendas, pre-meeting briefings, meeting papers and taking minutes.
Produce documents, briefing papers, advanced excel reports and advanced Powerpoint presentations for the Directors.

**Requirements of this Post**:
Grade 12 essential; a Tertiary Qualification in Business Administration and/or a PA Diploma preferred.
Three years experience in an Executive PA position supporting several Directors.
Able to multi-task, prioritize work & meet tight deadlines.
Attention to detail, well-organized, courteous, conscientious, resourceful and proactive with sense of urgency in completing tasks.
Possessing excellent communication skills; proficient in both written & spoken English.
Self-motivated with a high level of integrity.
Advanced computer literacy (MS Office, Excel, PowerPoint).
Flexible working attitude, team player and able to work under a minimum supervision.

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