Revenue Manager Assistant

4 days ago

Cape Town, South Africa CTICC Full time

**The main purpose**:The main purpose of this position is to oversee the contracting process for the CTICC and to ensure the integrity of data entered for events.

**Reporting To The**:Revenue Manager

**Key responsibilities will include but are not limited to**:
**1. System administration (EBMS)**
- To manage the release dates for all events.
- Assist with the re-pricing of events once the rates for the next calendar year has been finalised to ensure accurate reporting
- Ensure that all traces are actioned within 24 hours or as required by the Commercial department
- Ensure that all booking fields are correct prior to issuing contract documents

**2. Yielding **administration**
- Research trends within the market for annual venue rental and day conference package pricing for CTICC
- Conduct research into other venues pricing on a local, national and international basis
- Building of custom packages as required by the Commercial department for events
- Provide reports to the Commercial department focusing on the integrity of the data in EBMS.

**3. Contract Administration/Legal support**
- Responsible for drafting of all standard contract documents for events and issuing this to the sales and events departments
- Monitor all contracts received to ensure the accuracy of the documents and that all the relevant signatures are obtained both internally and externally.
- Monitor the Sales and Events departments to ensure that all contracts are received prior to the event start date.
- To engage with the GM: Commercial and Business Development to ensure that all contracts are countersigned and uploaded into EBMS and filed correctly
- To select the correct payment plan at the time of submitting the contract prior to submitting the documents.
- Support Sales and Events teams in understanding and providing clarity to clients in terms of contract queries.

**4. Statistical information administration & budget administration**
- Assist the Operations and Events department with the completion of the actual attendance of events monthly and flag any challenges to the revenue manager
- Submit reports monthly to relevant industry stakeholders
- Assist with various projects that require attendance figures, e.g., Annual report contribution

**Minimum **Qualifications and experience required**:

- Matric or qualification at NQF 4 level
- NQF 5 Qualification in Hospitality / Tourism / Events Management or similar advantageous
- Computer literacy on various computer software programs (MS Office)
- Minimum 2 years reservations or contract management experience within a hospitality environment.
- Experience dealing with contracts

**Skills and knowledge**:

- Good communication skills both verbal and written
- Excellent inter-personal skills with a vibrant personality
- Accurate, with a due attention to detail
- Excellent computer skills with advanced proficiency in Excel and Word
- Analytical
- Ability to work under extreme pressure
- Deadline driven
- Attention to detail

**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy

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