Office Manager: Braamfontein

**Job Advert Summary**:

- (This is a 1-year contract position with a possibility of extension) _

WWF is the world’s largest and most respected independent conservation organisation, with over 6 million supporters and a global network active in over 100 countries. WWF's mission is to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature, by conserving the world's biological diversity, ensuring that the use of renewable natural resources is sustainable, and promoting the reduction of pollution and wasteful consumption.

WWF South Africa is a national office that is part of the WWF network. We are a local NGO that has worked for 50 years with the aim of inspiring all South Africans to live in harmony with nature, for the benefit of our country and the wellbeing of all our people. WWF's work is _for nature, for you_.

Our work is challenging and exciting and we love what we do. To join our team, you need to be brilliant at what you do, passionate, results-orientated and have a positive attitude.

**Minimum Requirements**:

- Relevant tertiary qualification
- Minimum of 5 years in office management, PA, senior administrative position.
- Superior writing and verbal skills in English and at least another South African language.
- Relationship building skills
- Excellent planning and organizing skills, attention to detail, Solutions-focus
- Advanced level of computer literacy and office communication technology tools.
- Ability to work under pressure and manage conflicting deadlines
- Professionalism in personal interactions (both externally and internally)
- Experience in travel arrangements
- Positive attitude
- Driver’s license

**Duties and Responsibilities**:
1) 6 Star Green Building Management: Oversee building management maintenance via service providers to maintain 6 Star Green Rating:

- sewage and greywater system
- drinking water
- airflow and temperature
- landscaping
- building management system
- lift management
- UPS maintenance
- electricity and water supply
- structural integrity

2) Operations management:

- Office space use management
- Kitchen management
- Develop and implement office policies, standards and procedures
- Budgeting and Administration: NetSuite Super User
- Managing suppliers and office supplies (stationery, tea/coffee/sugar/milk, cutlery, crockery etc.) including municipal accounts
- Managing storerooms
- Pool cars management
- Parking Management
- Minute taking as directed by Ops Lead
- Travel assistance
- IT Help Desk support (basic support)
- Travel assistance
- Reception and professional hosting management
- Health and Safety for all using the building (staff and guests)
- Low environmental impact footprint e.g., paper, electricity, water

3) Venue Use management
- Paid use of venues (events or office)
- Venue promotion translating into paid venue use
- Events/office visits planning and hosting (bringing staff and guests to the building and guiding them when they leave the building)
- Tenant Management (no tenants at present)

4) Reception Management
- Desk space is at reception:

- Serves visitors by greeting, welcoming, and directing them appropriately.
- Notifies company personnel of visitor arrival.
- Maintains security and telecommunications system.
- Informs visitors by answering or referring inquiries.
- Directs visitors by maintaining employee and department directories.
- Maintains security by following procedures and monitoring logbook
- Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
- When not at the reception, the Security office to substitute for a short period away

5) Staff Supervision
- Receptionist (vacant)
- Office cleaning staff (outsourced)
- Security staff (outsourced): Inside and Outside

6) Broader Braamfontein
- Stay connected to developments and trends in the broader Braamfontein area specifically to opportunities but also proactively lead the office.