Personal Assistant

Mirabilis a subsidiary of Santam has an opportunity for a responsible Personal Assistant to provide secretarial and administrative support in a well-organised and timely manner. Reporting directly to the CEO, you will provide, executive, administrative and development support to the CEO as well as to the Senior Leadership Team.

The PA serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.

Key Responsibilities
Executive Support
- Assist the CEO with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments.
- Complete credit card expense reports for the executives;
- Arrange complex and detailed travel plans for the executives, including visas, itineraries,as well as agendas and documents for off-site meetings.
- Communicate with the staff on the CEO’s behalf and coordinate logistics with high-level meetings both internally and externally.
- Draft reports, letters, and proposals; prepare and coordinate oral and written communication with CEO.
- Plan/organise and schedule events such as meetings, business luncheons, or client dinners.
- Support CEO in his external commitments.

Board Support and Liaison
- Serve as the CEO’s administrative liaison to the Board of Directors and manage Board activities, which include:

- coordinating quarterly Board meetings and lunch;
- compiling and distributing Board meeting packs
- preparing Board minutes and distributing them timeously.

Management Liaison
- Coordinate Executive, Management, Finance, and other Committee meetings, maintain confidential files and contact information; co-ordinate conferences and committees both on and off-site to support the CEO’s agenda.
- Schedule and attend MANCO meetings.
- Assist in preparing the agenda of MANCO and/or EXCO meetings.
- Prepare minutes of these meetings, distribute them timeously and follow up on assigned action items.
- Manage executives’ schedules and acts as liaison for executive team.

**Secondary Responsibilities**:

- Perform other duties as assigned.
- If required, assist event co-ordinator in planning company events, meetings and employee team building activities or special projects.
- Handle sensitive information in a confidential manner.

Qualifications and Experience
- PA diploma or certification would be considered an advantage
- 5 years proven work experience as a Personal Assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organisational and time management skills
- Ability to multitask and prioritise daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality

Personal Qualities
- Well groomed, presentable and professional
- Bilingual
- Confident and assertive
- Ability to handle pressure
- Eloquent / articulate

**Who are we**:
Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centered on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.