Administrative Officer

7 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte

The incumbent will:

- Provide administrative support for academic offering, including:

- assessment administration for both Computer Science and Applied Mathematics;- tutorial administration;- external and internal moderation administration;- printing teaching and learning material;- SUNStudent postgraduate administration;- assistance with the postgraduate annual student intake process.- Provide computing support, including:

- Learning Management System (SUNLearn) support;- Computer Science Division website administration.- Provide logístical support, including:

- booking venues;- liaising with timetable and assessments offices regarding class and assessment timetables;- access control to the building and venues;- reporting facilities' problems.- Provide reception services as required.- Oversee asset management.- Complete the annual research output report.- Answer general queries (internal and external) appropriately.- Assist with the organisation of departmental or divisional functions.- Provide other administrative support as directed by the Head of Department or Division Heads.

Job Requirements/Pos Vereistes- A post-school secretarial or administrative qualification (or equivalent).- At least three years' secretarial and/or administrative experience.- Knowledge and experience of administration and information systems.- The ability to liaise appropriately and effectively with individuals at all levels, both within and outside the University.- Proven proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams).- Excellent verbal and written communication skills in English.- The ability to work under pressure without compromising accuracy.- Excellent time management skills and the ability to perform tasks independently, as well as the ability to multitask under pressure.- Commitment to maintaining strict confidentiality and professional discretion.- The ability to work independently as well as in a team.

Recommendation/Aanbeveling- Prior experience of administrative work at a higher education institution.

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