Team Assistant

2 weeks ago

Parktown, South Africa Rand Mutual Assurance Full time

**THE JOB AT A GLANCE**

As a Team Assistant, you will be working closely with the HOD for Prevention as well as the Prevention Manager and supporting the Prevention department with all related administrative functions for effective and efficient programme and service delivery.

**WHAT WILL YOU DO?**

**Provide general secretarial support to the assigned to the Prevention Department**
- Arrange meetings and managing the diaries of the Prevention Department
- Compiling of monthly reports for circulation per agreed timelines
- Arranging and coordinating departmental meetings and catering as and when necessary
- Typing of reports, letters, presentations, circulars and general correspondence
- Handling and managing departmental queries

**Travel Arrangements**
- Responsible for the end-to-end travel arrangements for the Prevention Department

**Financial Duties**
- Assist with budget control
- Processing all invoice/financial/budget requests for sign off
- Organisation and payment for external service providers

**General Administrative Duties**
- Minute taking
- Drafting agendas for all meetings as required
- Circulation of accurate and quality minutes for the meetings within the agreed timelines
- Follow up on deadlines
- Diarise committee circulars and deadlines
- Manage the departmental documents on SharePoint through editing, version control and publishing
- Upload month end reports on SharePoint
- Booking meetings rooms as requested
- Stationery orders

**Stakeholder & Project Duties**
- Assist with the logistics for stakeholder training and projects that includes venue and courier bookings
- Organising and distribution of collateral to stakeholders
- Assist with basic administration for project coordination
- Assist with event logistics e.g. conferences, external stakeholder management e.g. unions, clients, service providers

**WHAT WILL YOU GET IN RETURN?**

We offer great opportunities for personal and professional development in a stable company that’s 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.

**Turnaround time**

**Closing date: 8th September 2024**

**Our Commitment to transformation**:
**WHAT YOU'LL BRING TO THE TABLE?**
- Grade 12 qualification/Matric Certificate (required)
- Diploma in Office Administration/Secretarial or Project management (Added advantage)
- At least 1 - 2 years' experience in project coordination/event coordination
- Experience in Invoice and Opex management
- Managing work (includes time management)
- Experience in event management
- Ability to work under pressure
- Attention to detail and accuracy
- Verbal and communication skills
- Professional personal presentation
- Customer service orientation
- Information management
- Organising and planning
- Stakeholder liaising

  • Team Assistant

    7 days ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Team Assistant, you will be working closely with the HODs for Rehabilitation and Marketing & Communication, supporting their departments with all related administrative functions for effective and efficient service delivery. **WHAT WILL YOU DO?** **Provide general secretarial support to the assigned departments** - Arrange...

  • Team Assistant

    7 days ago

    Parktown, South Africa Rand Mutual Assurance Full time

    As a Team Assistant, you will report directly to the Executive - Group Finance while providing comprehensive support to the Finance department's LeadCo team. Your responsibilities will encompass a range of general administrative tasks along with effective diary management to ensure smooth departmental operations. **WHAT WILL YOU DO?** - Reporting to senior...

  • Team Assistant

    7 days ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Team Assistant, you will be working closely with the COO for Group Operations as well as the Head of Quality Assurance. You will be supporting them with all related administrative functions for effective and efficient service delivery. **WHAT WILL YOU DO?** **Provide general secretarial support to the assigned Heads** -...

  • Team Leader

    7 days ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As the Team Leader - Pensions Administration, you will report into the Manager - Welfare and Pensions Management. You will oversee a team responsible for the accurate and efficient processing of statutory pension benefits under the Compensation for Occupational Injuries and Diseases Act (COIDA) and Value-Added Products pension...

  • Research Assistant

    1 day ago

    Parktown, South Africa The Aurum Institute Full time

    We are seeking a dedicated and motivated individual to join our team as a Research Assistant for a study focused on recruiting inmates from correctional facilities and providing comprehensive follow-up post-release. This role involves recruitment efforts within correctional facilities, conducting follow-up activities post-release, and leading a team of...

  • Parktown - Retail Sales Assistant

    1 week ago

    Parktown, South Africa Absolute Pets Full time

    Specialising in premium pet foods and accessories, Absolute Pets is the leading pet retailer in South Africa with over 150 stores across the country. Our team of experts is looking for passionate and driven sales assistants to join the Absolute Pets family at one of our growing stores in **Parktown.** If you want to join our team, these are a few of the...

  • Maintenance Assistant Electrical

    1 day ago

    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To assist with installations, testing, and maintenance of electrical equipment as well as to provide support to the maintenance team **Location**: - **31 Princess of Wales Terrace, Parktown, Johannesburg** **Key performance areas**: - Installations - Troubleshooting/Diagnosis of faults - Maintenance of electrical or...

  • Social Media, Marketing

    3 days ago

    Parktown, South Africa Theo Bothma Architects and Design Full time

    We are looking for a Social Media, Marketing & Digital Design Assistant to join our team! This role is ideal for a tech-savvy individual with a strong interest in architecture, interior design, digital marketing, and web technologies. If you’re a creative thinker with a passion for digital design, social media, and branding, this is the perfect opportunity...

  • Maintenance Assistant Electrical

    1 day ago

    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To assist with installations, testing, and maintenance of electrical equipment as well as to provide support to the maintenance team **Location**: - **31 Princess of Wales Terrace, Parktown, Johannesburg** **Key performance areas**: - Installations - Troubleshooting/Diagnosis of faults - Maintenance of electrical or...

  • Maintenance Assistant Electrical

    7 days ago

    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To assist with installations, testing, and maintenance of electrical equipment as well as to provide support to the maintenance team **Location**: - **31 Princess of Wales Terrace, Parktown, Johannesburg** **Key performance areas**: - Installations - Troubleshooting/Diagnosis of faults - Maintenance of electrical or...