Team Assistant

7 days ago

Parktown, South Africa Rand Mutual Assurance Full time

As a Team Assistant, you will report directly to the Executive - Group Finance while providing comprehensive support to the Finance department's LeadCo team. Your responsibilities will encompass a range of general administrative tasks along with effective diary management to ensure smooth departmental operations.

**WHAT WILL YOU DO?**
- Reporting to senior management and performing secretarial and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of senior management.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette

**WHAT YOU'LL BRING TO THE TABLE?**
- 5-7 years relevant industry experience
- Experience servicing executives will be beneficial
- Proven administration record
- Secretarial/Administration Diploma or Degree from an accredited institution
- Valid Driver’s Licence
- Must have own transport
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.

**WHAT WILL YOU GET IN RETURN?**

We offer great opportunities for personal and professional development in a stable company that’s 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.

**Turnaround time**

**Our Commitment to transformation**:

- 5-7 years relevant industry experience
- Experience servicing executives will be beneficial
- Proven administration record
- Secretarial/Administration Diploma or Degree from an accredited institution
- Valid Driver’s Licence
- Must have own transport
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.

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