Executive Assistant

2 days ago

Rustenburg, South Africa Pro Personnel Full time

North West, Rustenburg We are recruiting an Executive Assistant / Executive Assistant to Management for a well-established Company in Rustenburg Purpose of the job
The purpose of this job is to provide secretarial and administrative support to the EXCO team and ensure the professional and efficient running of the EXCO office

**Key Performance Areas**:
Operational/Technical

Act as the point of contact between the executives and internal or external stakeholders

Managing Executives’ diaries

Organise and handle all logístical arrangements for meetings and workshops, such as booking meeting rooms, food, and beverages, communication with external venues

Record meeting discussions and provide minutes.

Handle electronic and other correspondence, analyse and determine significance, and routing to appropriate personnel in a timely and efficient manner.

Manage and maintain executive calendar, scheduling travel arrangements, and detailed travel itineraries.

Collect and analyse information, and prepare reports and presentations.

Maintain all administrative processes, including document management, concise record keeping, archiving, and tracking.

Maintain inventory and office supplies. Anticipate needs, evaluate new office products, place them, and often expedite orders when necessary.

Prepare board reports for submission, which includes collecting, correcting, collating, and distribution.

Administration of the Business Development Pipeline Management system

Assist with the development and distribution of marketing and branding material of the company

People

Serve as the first point of contact, and represent the “look and feel” of the Executive team

Communicate in a professional manner.

Actively interface with the Group Executive team members as well as internal and external colleagues to achieve team performance targets and outputs.

Act with empathy and respect in controlling the engagement channel between employees and the Executive team

Innovation and growth

Provide ideas to improve current administrative systems.

Actively participate in sessions with both EXCO and other administrative and managerial positions to find ways to improve the work of the team/department.

Contribute ideas on how to improve work practice and procedures

**Qualifications required**:
**Essential**:
Matric with a secretarial qualification/accredited PA

Valid driver’s license

**Advantageous**:
Diploma in Office administration

**Minimum Experience**:
**Essential**:
Minimum 5 years experience in a similar role (Serving senior managers) For more information please contact: Welma Helberg

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