Accounts Payables Coordinator

2 weeks ago

Sandton, South Africa SGS Full time

**Company Description**
We are SGS - the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 99,250 employees operate a network of 2,700 offices and laboratories, working together to enable a better, safer and more interconnected world.
**Job Description** Primary Responsibilities**
- Ensure all supplier invoices are captured daily.
- Accounts are kept clean and paid up to date.
- Xerox/RT rejections are checked daily and followed up with BPAs to amend and fix errors.
- Ageing kept clean and notes are given on problem accounts to Team Lead.
- Provide accruals to team lead at month end before closing.

**Specific Responsibilities**
- Receive supplier invoices and statements.
- Extract invoices from za. payables folder daily.
- Compile month end statements and upload in share point folder.
- Check monthly statements that all invoices are received and captured.
- Deal with queries from business and Kenya Team.
- Help the Kenya Team clear the Cash Management report before month end.
- HR and BBBEE payments are to be prioritized.
- Before month end compile payment list from ageing, submit to hub for payment.
- Address all month end queries from the divisions.
- Will be working in iProc / RT Capture System
- Ad hoc assignments
- Adhere to all quality and safety requirements of the SGS management system.
- Perform any other reasonable tasks as assigned by direct line manager
- Non-PO invoices must be sent to business to sign off approval and Cost Centre locations must be specified by business.
- Invoices from suppliers must have purchase order reference and be sent directly to Finance - inform suppliers that payments will not be made if this is not followed.
- Ensure that all company details are correct on invoice before submitted invoice on RT system and Xerox.

**Qualifications** Education**
- Matric (Grade 12)
- Financial Management / Administrative qualification will be an advantage and/or proven years of account payable functions, knowledge, skills and experience sufficient to be recognized as a qualification through - Recognition of Prior Learning
- Proficient on MS Office, especially with MS Word, Outlook, PowerPoint and Excel programs

**Experience**
- Minimum of 3 years’ experience in an Accounts Payable function
- Excellent interpersonal skills and the ability to work with a variety of personalities
- Ability to consistently meet deadlines
- Ability to work both independently and as part of a team
- Superb organizational skills
- Ability to multi-task and handle several issues simultaneously
- Ability to maintain a positive and professional attitude when dealing with escalated issues

**Additional Information** Required Skills**
- Self-motivator
- Good verbal, written and communication skills
- Ability to multi-task and work with multiple entities
- Outstanding attention to detail
- Work must be done systematically and with the highest level of accuracy.
- Organizational and record-keeping skills
- Customer focus and service orientation

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