Administrator (Ftc)

5 days ago

Port Elizabeth, South Africa Value Logistics Full time

**Purpose of the Job**:
The Administrator will be responsible for providing comprehensive administrative support to various teams, ensuring the efficient handling of month-end billing, reporting, procurement, fleet management, and general operational administration within the division.

**Key Responsibilities**:
**Month-End Billing and Reporting Support**
- Assist various DD Sites with month-end billing processes and reports
- Assist with Audit preparation per site, monthly
- Consolidate absenteeism reports for sites
- IOD/Staff movement report consolidation for sites
- Consolidate stationery and PPE schedules for processing on embrace

**Administrative Support to DD Division**
- Manage and raise general adhoc orders on Embrace
- Manage and raise PPE/stationery orders for 140 DD sites nationally on Embrace
- Oversee procurement and distribution of PPE across 140 DD sites nationally
- Consolidate and compile divisional reports-General
- Assist in the consolidation of overtime, attendance, and leave reports for the division
- Maintain and update the asset register bi-annually
- Typing minutes/action items and ensure accurate record-keeping
- Assist in ensuring document shredding is completed as per the POPIA schedule for division
- Manage and coordinate internal and external meetings, including scheduling and logistics

**Fleet Administration Support to DD Division**
- Assist in generating fleet reports, including transgressions, tyre surveys, and PDP expiry dates
- Provide general fleet feedback, including support for the Red Rim Project and Ctrack rollout
- Manage and track spare wheels and maintain spare keys inventory

**Minimum Requirements**
- Grade 12 (Matric)

**Skills Required**:

- Strong organisational and multitasking skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Ability to compile and analyse reports efficiently
- Excellent verbal and written communication skills
- Detail-oriented with high levels of accuracy
- Ability to prioritise and work under pressure to meet deadlines
- Strong problem-solving and decision-making abilities

**Job Type**: Temporary
Contract length: 6 months

**Education**:

- High School (matric) (required)

Work Location: In person

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