Administrative Assistant, Business Support

If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.- Location: Meadowview, Sandton
Time Type: Full Time- **
Main Purpose of the Role**
- **Tertiary Qualification**- Grade 12
- Certificate/ Diploma in Credit Management- **Computer Literacy Level**- Must be proficient in MS Office (Word, Excel, Outlook, TEAMs etc.)
- Advanced knowledge of excel formulas- ** Additional Computer Skills**- Accounting Software Package, i.e. SAP - essential
- CRM, Futurewave, Delta - Advantageous
- BI and SAP Business Warehouse experience - Advantageous-
- **Job Related Requirements**- Minimum of 2 years’ Credit Risk or Reconciliation & Reporting experience essential
- Efficient and professional communication skills essential
- Must be proficient in English (verbally and in writing). Additional languages will be an advantage
- High tolerance for stress and be prepared to work extra hours when business needs require
- Ability to handle high volume workload
- Emotional Intelligence and maturity
- Must be results driven and able to meet deadlines
- Must have the ability to present, interpret and discuss large volumes of data to DSV clients during monthly debtors’ meetings
- Analytical with a keen eye for detail- ** Added advantages for the Role**- Credit Management related qualification - advantageous-
- **Duties & Responsibilities**- Credit Risk- Monitor accounts for signs of increased credit risk or default with the support of bureau tools made available
- Assist in preparing monthly risk reports and exception reports for management.
- Liaise with the Credit Controllers with regards to corrective action where credit risk is identified
- Flag and escalate overdue or high-risk accounts to the relevant Supervisor or Manager.
- Legal liaison support-
- Allocations and Journal Entries- Prepare and process journal entries line with Internal and Client Authorisation Matrix
- Process client cash transactions within 72 hours after captured and approved on the register-
- Banking Detail Masterdata- Managing and maintaining vendor banking details
- Managing and maintaining vendor creation for the purpose of facilitating refunds-
- Client Debtors Meetings- Generate and upload Cube reports for client reporting on respective client Team sites 24 hours before the meeting
- Generate and upload Powerpoint presentation with agenda points for the month and required PowerBI dashboard information on respective client Teams’ site 24 hours before the meeting
- Host and record the assigned client debtors’ meetings, create action items based on the minutes and publish it on the clients respective Team sites-
- Reporting & Administration- Generate and distribute daily, weekly and monthly reports
- Assist in compiling credit risk statistics, trends, and performance dashboards.
- Maintain accurate filing (digital and physical) of all credit-related documentation.
- Support internal and external audit processes by providing required documentation-
- **Other Duties**- Assisting with the Asset Register and record keeping of asset movements within the department
- Assisting with managing, distributing and ordering stationery and/or equipment
- Assisting with administrative duties as required by the credit control team
- Ensure that AR Policies and procedures are enforced
- Reduce wasteful tasks in team
- Continuously strive to improve and streamline processes and implementing controls to safeguard the company against risk
- Reach set deadlines
- Support compliance with internal and external auditing processes and requirements
- Business requirements may result in additional or changed duties and tasks in line with current role.
- Support with ad-hoc tasks not listed above may be required from time to time