Lease Administrator

1 week ago

Cape Town, South Africa Broll Property Group Full time

**POSITION PURPOSE**

Responsible for lease administration as assigned. Keeps tenant records, deposit and lease fees accounts accurate and current. Completes related reports, summaries, and records, and performs related clerical duties.

**ESSENTIAL FUNCTIONS AND BASIC DUTIES**
- Assumes responsibility for the accurate and timely completion of assigned leasing administration functions, including:

- Terminates tenant accounts on instruction and notifies departments
- Captures journal entries:

- Lease Fees & Deposits & appropriation of deposits
- Advises meter readers of changes
- Arrange invoices for tenants paying deposits/rental in advance
- Upload all relevant documents to BOL & send original lease for archiving
- Electricity & Water Adjustments - Notifies Utility Company, advises meter readers of tenant movements, Electricity & Water adjustments
- Send tenant copies of signed lease & offer
- Credit rating procedure
- Assumes responsibility for the accurate and timely completion of assigned lease administration functions, including:

- Drafts and prepares leases
- Keep register of all lease movements
- Captures and Processes lease agreements via owner’s approval form
- Cedes leases
- Prepares, cancels and amends Lease agreements, Addenda and Suretyships
- Handles & checks deposits, bank guarantees & maintaining replacement bank guarantees & additional deposits, updating all reports accordingly
- Reconciliation of deposit account
- Adhering to assigned deadlines & timelines as required
- Ensuring all processes in terms of lease tracking are adhered to
- Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management
- Maintains regular contact with other departments to obtain information and/or to correct transactions (Liaise with Property Administrator on tenant movement)
- Assists Portfolio Management personnel as needed
- Keeps management informed of area activities and of any significant problems
- Attends and participates in management meetings & take minutes of such meetings
- Assumes responsibility for related duties as required or assigned
- Completes special projects as assigned
- Any other duties related to loading and processing of lease renewals & administration thereof
- Update & maintain lease audits
- Update & maintain building lease profiles
- Upload monthly leasing reports for management packs
- Prepare monthly executive summary for reporting to leasing manager

**PERFORMANCE MEASUREMENTS**
- Lease documents, records, and reports are accurate, current, and timeously submitted
- Good working relations exist with company personnel
- Good communication and coordination exist with Leasing Manager - Provide Assistance as and when required
- Management is appropriately informed of area activities
- Lease administration is completed in accordance with established standards, policies, and procedures

**QUALIFICATIONS**
- Education/Certification: Matric
- Good understanding of “Legal Leases”
- Basic understanding of accounting practices

**SKILLS/ABILITIES**
- Well organized and detail oriented
- Good math skills
- Excellent grammar and spelling skills in business
- Good attention to detail and accuracy
- Cooperative and willing to assist others
- Excellent communication skills
- Administration skills
- Dependable
- Self-starter
- Excellent computer skills
- Flexible
- Good interpersonal skills
- Able to use PC, calculator, and other basic business mechanisms

  • Lease Administrator

    4 weeks ago

    Cape Town, South Africa Clicks Group Limited Full time

    Overview Clicks is on the hunt for a talented Lease Administrator to efficiently execute and coordinate all office administration duties, communication and correspondence with stakeholders as well as any other relevant responsibilities within the Property department. Purpose and Objectives Leasing and Development Prepare and keep new development files up to...

  • Lease Administrator

    1 week ago

    Cape Town, South Africa Clicks Group Limited Full time

    **Listing reference**: 021801 **Listing status**: Online **Position summary** **Industry**:Wholesale & Retail Trade **Job category**:Property Management **Location**:Cape Town **Contract**:Permanent **EE position**:Yes **About our company** - Clicks Group **Introduction** - Clicks is on the hunt for a talented Lease Administrator to efficiently...

  • Leasing Administrator

    2 weeks ago

    Cape Town, South Africa West Coast Personnel Full time

    Job Description:Do not apply if you do not have the experienceJoin a dynamic team as a Leasing Administrator, where youll play a key role in supporting new and existing tenants across the retail and commercial property portfolio.Location: Century City, Cape TownKey Responsibilities:New Tenants:Source and engage with potential tenants and agents.Send cost...

  • Residential Leasing Administrator

    2 days ago

    Cape Town, South Africa Trafalgar Property Management (Pty) Ltd Full time

    Trafalgar Property Management is seeking a dynamic and detail-oriented Residential Leasing Administrator to join our esteemed team in Cape Town. As a Residential Leasing Administrator, you will be entrusted with managing all facets of the leasing process, guaranteeing seamless operations and exceptional service for both potential and existing residents....

  • Lease Administrator

    1 week ago

    Cape Town, Western Cape, South Africa MRI Software Full time R250 000 - R500 000 per year

    Position Overview:The Lease Administrator will work closely with our clients to help support across all lease management areas. The tasks will cover abstraction, system updates and liaising with landlords. The Lease Admin will work on various projects as they arise, providing the chance to learn new systems, processes and procedures. The below...

  • Lease Administrator

    2 days ago

    Cape Town, South Africa MRI Software Full time

    Position Overview: The Lease Administrator will work closely with our clients to help support across all lease management areas. The tasks will cover abstraction, system updates and liaising with landlords. The Lease Admin will work on various projects as they arise, providing the chance to learn new systems, processes and procedures. The below...

  • Leasing Manager

    1 week ago

    Cape Town, Western Cape, South Africa FPG Property Management Full time R250 000 - R500 000 per year

    PURPOSE OF JOBOversees all Leasing functions including the control and management of leasing agreements and related documentation. Assists in the resolution of difficult and complex lease negotiations. Performs intermittent evaluation of Leasing policies and procedures and modifies as needed. Ensures that established policies, procedures, and legal...

  • Senior Lease Controller

    4 days ago

    Cape Town, South Africa Interviewing Dynamix Full time

    **Senior Lease Controller** **Claremont** Our client, a listed property concern seeks to appoint a Senior Leasing Controller who will be responsible for all administration relating to lease agreements. A minimum of 5 years experience in _**lease administration and financial controls**_ within a leasing environment is essential. -...

  • Lease & Property Administrator - Commercial Portfolio

    1 week ago

    Cape Town, South Africa Virgin Active Full time

    A leading wellness company in Cape Town seeks a Lease Administrator to ensure compliance with rental agreements and facilitate effective communication with landlords. The role involves preparing payments, analyzing property expenses, and managing the lease lifecycle. Candidates should have 3-5 years of experience in property administration, strong analytical...

  • Leasing Manager

    1 week ago

    Cape Town, South Africa Broll Property Group Full time

    **POSITION PURPOSE** Responsible for organizing, planning, directing, and controlling all operations of the Leasing Department. Oversees all Leasing functions including the control and management of leasing agreements and related documentation. Assists in the resolution of difficult and complex lease negotiations. Performs periodic evaluation of Leasing...